Council Meeting

it resolved that Council proceed in accordance accordance with the provisions of the Municipal Act , in order to address a matter pertaining to litigation or potential litigation, including matters before administrative tribunals, affecting the Municipality or local board - Section 239(2)(e) and advice that is subject to solicitor/client privilege, including communications necessary for that purpose - Section 239(2)(f) - (Phase 5 - Lakeside Village Appeal OLT-22-003126)

That the Council Meeting minutes of May 3, 2022, the Committee of the Whole Meeting minutes of May 3, 2022 and the Public Meeting minutes of May 10, 2022 be received for information.

That Report WE-16-22 re: Contract No. 26T-ENG-2022 re: Rose Glen Road Reconstruction be

That Report PRC-06-22 re: Port Hope Public Library Wood Cladding be

WHEREAS Committee of the Whole at their meeting held on May 3, 2022 considered Staff Report WE-14-22 regarding Contract 24T-ENG-2022 - Rural Roads Resurfacing; NOW THEREFORE BE IT RESOLVED THAT Council award Contract Number 24T-ENG-2022 being a contract to perform Rural Roads Resurfacing to Greenwood Paving Limited in the amount of $260,720.72, including net HST to be funded by the approved 2022 Capital budget.

WHEREAS Committee of the Whole at their meeting held on May 3, 2022 considered Staff Report WE-15-22 regarding Lions Park Industrial Waste Remediation; NOW THEREFORE BE IT RESOLVED THAT Council direction be provided to remediate the Lions Park industrial waste site as per the Agreement with Canada; and THAT staff be directed to ensure that a remediation and restoration plan is developed which includes an appropriate replanting program based on the current 1:1 replacement practice with a design which aligns with the goals and recommendations of the Forest Master Plan, Leisure Service Master Plan and other strategic municipal priorities; and THAT staff be directed to ensure that the replanting program consider the short/medium term impact to the neighbours and is designed to regenerate and enhance this public space; AND BE IT FURTHER RESOLVED THAT direction be provided to Parks, Recreation and Culture (PRC) staff, in consultation with the PRC Advisory Committee and other stakeholders, to investigate parkland renewal and redevelopment opportunities for Lions Park and develop recommendations to revitalize this underutilized community asset for consideration in a future budget proposal.

WHEREAS Committee of the Whole at their meeting held on May 3, 2022 considered Staff Report CS-08-22 regarding Public Notice Policy; NOW THEREFORE BE IT RESOLVED THAT Council adopt the Public Notice Policy as attached hereto.

WHEREAS Council at their Council meeting held on May 17, 2022 considered Staff Report WE-16-22 regarding Contract No. 26T-ENG_2022 - Rose Glen Road Reconstruction; NOW THEREFORE BE IT RESOLVED THAT Council award Contract No. 26T-ENG-2022 for the reconstruction of Rose Glen Road project to Behan Construction Limited in the amount of $2,697,396.88 (net HST); AND BE IT FURTHER RESOLVED THAT Council authorize the reallocation of $159,043.95 from the Transportation Development Charges Reserve, and $112,238.93 from the Ontario Community Infrastructure Fund (OCIF) to cover the cost of the project.

WHEREAS correspondence was received from the Heritage Business Improvement Area (HBIA) dated March 23, 2022 advising that at their regular meeting of February 23, 2022 the Board had appointed a member; NOW THEREFORE BE IT RESOLVED THAT Council appoint Daphne Grandfield to the Heritage Business Improvement Area (HBIA) Board of Directors as requested by the HBIA Board of Directors at their February 23, 2022 meeting for a period ending November 15, 2022 or until a successor is appointed.

WHEREAS Council at their meeting held on May 17, 2022 considered Staff Report PRC-06-22 regarding Port Hope Public Library Wood Cladding; AND WHEREAS it has been determined that approximately 100 board feet of rotting pine cladding wood cladding needs to be replaced at the Mary J. Benson Library at 31 Queen Street; AND WHEREAS Staff recommend proceeding with the replacement of the work as the work taking place is not on the designated part of the building, as well, the replacement is not of a significant structural nature and that all heritage colour and material are being considered; AND WHEREAS further delay of this work will continue to have future impacts on the structural integrity of the building around the windows and needs to be addressed as soon as possible; NOW THEREFORE BE IT RESOLVED THAT Council approve the associated Heritage Alteration Permit application and direct staff to proceed with the completion of the repair of the wood cladding at the Port Hope Public Library.

NOW THEREFORE BE IT RESOLVED THAT By-law 35/2022 being a By-law to Repeal By-law 19/2014 be read a first and second time.

NOW THEREFORE BE IT RESOLVED THAT By-law 36/2022 being a By-law to Authorize Execution of a Contract Agreement with Greenwood Paving (Pembroke) Ltd. with regard to Contract No. 24T-ENG-2022 – Rural Roads Resurfacing be read a first and second time.

NOW THEREFORE BE IT RESOLVED THAT By-law 37/2022 being a By-law to Authorize Execution of a Contract Agreement with Behan Construction Limited with regard to Contract No. 26T-ENG-2022 – Rose Glen Road Reconstruction Project be read a first and second time.

NOW THEREFORE BE IT RESOLVED THAT By-laws 35/2022, 36/2022 and 37/2022 be read a third time, passed and that the said By-laws be signed by the Mayor and Clerk, sealed with the seal of the Corporation, and engrossed in the By-law Book.

NOW THEREFORE BE IT RESOLVED THAT By-law 38/2022 being a By-law to Confirm the Proceedings of the Council meeting of May 17, 2022 be read a first and second time and passed and that the said By-law be signed by the Mayor and Clerk, sealed with the seal of the Corporation, and engrossed in the By-law Book.