Council Meeting

held a closed session at 5:00 p.m. in accordance with the provisions of the Municipal Act, in order to address items pertaining to a proposed or pending acquisition or disposition of land by the municipality or local board - 239(c) - (Lease); litigation or potential litigation, including matters before administrative tribunals, affecting the Municipality or local board - Section 239(2)(e) and advice that is subject to solicitor/client privilege, including communications necessary for that purpose - Section 239(2)(f) - (OLT-22-003126 - AON/Mason Homes Phase 5).

That the Special Council Meeting Minutes of June 29, 2023, the Council Meeting Minutes of July 4, 2023, the Committee of the Whole Meeting Minutes of July 4, 2023, the Public Meeting Minutes of July 5, 2023 and the Special Council Meeting Minutes of July 11, 2023 be approved as circulated.

That a Resolution be presented to Council at the next meeting of Sept 5, 2023 to support the Resolution received from the Municipality of Shuniah dated June 20, 2023 regarding Bill 3 – ‘An Act to amend various statutes with respect to special powers and duties of heads of Council.

That the correspondence from Sophia Carlo regarding the extinction of butterflies be received for information.

That Staff Report CS-10-23 be receive for information.

That Staff Report WE-16-23 be

That Staff Report CAO-07-23 be

WHEREAS Committee of the Whole at their meeting held on July 4, 2023 considered Staff Report CAO-04-23 regarding Staffing Request - Asset Management; NOW THEREFORE BE IT RESOLVED THAT Council approve the proposed full-time position of Manager, Asset Management.

WHEREAS Committee of the Whole at their meeting held on July 4, 2023 considered Staff Report WE-15-23 regarding Waste Transfer Site - Employment Status Change; NOW THEREFORE BE IT RESOLVED THAT Council authorize the employment status change of the two current Waste Transfer Site Attendants from permanent part time to permanent full time employees.

THAT the special circumstance application at the Port Hope Area Initiative Waterworks West site (West Beach) be

WHEREAS Committee of the Whole at their meeting held on July 4, 2023 considered Staff Report CAO-05-23 regarding Port Hope Area Initiative Special Circumstance Applications for Municipal Properties; NOW THEREFORE BE IT RESOLVED THAT Council direct staff to accept a special circumstance application at the Port Hope Area Initiative Port Hope Project Alexander Street Ravine site as described in Report CAO-05-23.

WHEREAS Committee of the Whole at their meeting held on July 4, 2023 considered Staff Report CAO-05-23 regarding Port Hope Area Initiative Special Circumstance Applications for Municipal Properties; NOW THEREFORE BE IT RESOLVED THAT Council direct staff to accept a special circumstance application contingent on changes made based on requirements of the risk assessment at the Port Hope Area Initiative Port Hope Project Centre Pier site as described in Report CAO-05-23.

WHEREAS the Municipality of Port Hope Procedure By-law states that Council may appoint representatives to serve on Local Board, Authorities, Commissions, Advisory Committees, or any other body to which Council is required or empowered to appoint a representative; and WHEREAS Council considered Staff Report CS-11-23 at its Regular Council meeting of August 1, 2023; and WHEREAS in May 2022, after the dissolution of the former Joint Animal Control Municipal Services Board and repeal of the previous Animal Control By-law, the current Animal Control By-law approved by Council in September 2022 outlines the process through which Orders to restrain dangerous dogs are addressed, as well as the appeal processes for such Orders; and WHEREAS the Animal Control By-law 60/2022 provides Council with the authority to appoint an Appeal Body to hear appeals for Orders to Restrain; and WHEREAS the Municipality of Port Hope has received an appeal for an Order to Restrain, and a hearing is required to determine whether the order should be sustained, modified or rescinded. Staff are recommending that an Appeal Body of three Council Members be struck in order to hear this and any future appeals until the completion of the Committee Review; NOW THEREFORE BE IT RESOLVED THAT Council appoint the following individuals to the Animal Services Appeal Body: Councillor Les Andrews, Chair of Finance Committee Councillor Chris Collins, Chair of Protective Services Committee Councillor Claire Holloway Wadhwan

WHEREAS the Municipality of Port Hope owns vacant lands municipally known as 26 Shuter Street and legally described as PT Lot 94-96 Smith Estate Plan RP9R1143 Parts 1-3; and WHEREAS the local electricity provider Elexicon Energy Inc. has requested to purchase a portion of the lands required for the purposes of reconstructing and modernizing the hydro substation adjacent to the property in question as generally described in Staff Report CAO-07-23; and WHEREAS the Municipality intends to declare the property in question surplus in order to facilitate this request and pursue other opportunities related to the remaining portion the property in question; NOW THEREFORE BE IT RESOLVED THAT the Council for the Municipality of Port Hope hereby directs staff to provide notice of the Municipality’s intention to sell these lands and execute an agreement of purchase and sale with Elexicon Energy Inc. for a portion of the lands municipally known as 26 Shuter Street as further described in Staff Report CAO-07-23 at fair market value; and further THAT following notice and the finalization of the agreement that a by-law be presented to Council to complete the sale of land to Elexicon Energy Inc. in order to facilitate the substation reconstruction and modernization.

NOW THEREFORE BE IT RESOLVED THAT By-law 35/2023 being a By-law to Appoint an Interim Chief Administrative Officer for the Municipality of Port Hope and Repeal By-law 49/2020 be read a first and second time.

NOW THEREFORE BE IT RESOLVED THAT By-law 36/2023 being a By-law to Appoint an Acting Municipal Clerk and Acting Director of Corporate Services be read a first and second time.

NOW THEREFORE BE IT RESOLVED THAT By-law 37/2023 being a By-law to Authorize Execution of a License Agreement between ECC Services British Columbia ULC and the Corporation of the Municipality of Port Hope for the Lease of Municipal Lands within the Viaducts Property, located North of Hayward Street and East of John Street be read a first and second time.

NOW THEREFORE BE IT RESOLVED THAT By-law 38/2023 being A By-law to declare lands legally described as PT Lot 94-96 Smith Estate Plan RP9R1143 Parts 1-3 as surplus to the Corporation’s Needs be read a first and second time.

NOW THEREFORE BE IT RESOLVED THAT By-laws 35/2023, 36/2023, 37/2023 and 38/2023 be read a third time, passed and that the said By-laws be signed by the Mayor and Clerk, sealed with the seal of the Corporation, and engrossed in the By-law Book.

NOW THEREFORE BE IT RESOLVED THAT By-law 39/2023 being a By-law to Confirm the Proceedings of the Council of the Corporation of the Municipality of Port Hope at its Regular Council meeting held on August 1, 2023 be read a first, second and third time, passed and that the said By-law be signed by the Mayor and Clerk, sealed with the seal of the Corporation, and engrossed in the By-law book.