Council Meeting

That the Council Meeting minutes of November 7, 2023, the Committee of the Whole Meeting minutes of November 7, 2023 and the Special Council Meeting minutes of November 15, 2023 be approved as circulated.

That Staff Report CS-17-23 regarding Update to Meeting Schedule and Notice of Motion Process - Procedural By-law Review be

That Staff Report WE-23-23 regarding Walton Street Reconstruction - Phase 2 be

WHEREAS Council at a Special Council meeting held on October 30, 2023 considered Staff Report CS-16-23 regarding Draft Procedure By-law - Result of Review and Suggested Changes; AND WHEREAS Council at the Special Council meeting held on October 30, 2023 provided feedback and direction to staff with respect to the proposed by-law and meeting schedule, which were incorporated and presented to Council at the November 7, 2023 meeting; AND WHEREAS Council at the Council meeting of November 7, 2023

That the following be added after "Appendix A": with the following amendments: THAT the start time for regular meetings of Council and Committee of the Whole remain at 6:30 p.m.; and THAT the Clerk be granted administrative authority to bring these changes into effect.

WHEREAS Committee of the Whole meeting of November 7, 2023 considered Staff Report PD-44-23 regarding Lease at the Capitol Theatre; NOW THEREFORE BE IT RESOLVED THAT Council direct staff to formally notify the Capitol Theatre that the Municipality of Port Hope intends to renew the lease at 20 Queen Street; AND BE IT FURTHER RESOLVED THAT staff be directed to negotiate new lease terms and bring the proposed lease forward for future consideration.

WHEREAS Committee of the Whole at their meeting held on November 7, 2023 considered Staff Report WE-21-23 regarding Contract 68-ENG-2023 and Contract 70-ENG-2023, Transportation Division Truck Replacement; NOW THEREFORE BE IT RESOLVED THAT Council award Contract 68-ENG-2023 for the purchase of a single axle snowplow in the amount of $430,792 (incl net HST) and Contract 70-ENG-2023 for the purchase of a tandem axle snowplow in the amount of $493,542 (incl net HST) be awarded to Winslow Gerolamy Motors Ltd; AND BE IT FURTHER RESOLVED THAT pre-budget approval in the amount of $924,333 be approved as part of the 2025 budget to enable staff to proceed with the award of these two trucks.

WHEREAS Council at their meeting held on November 21, 2023 considered Staff Report WE-23-23 regarding Walton Street Reconstruction - Phase 2; AND WHEREAS Phase 2 of the Walton Street Reconstruction project - Contract No. 61-ENG-2023 involves the reconstruction of approximately 500m of Walton Street from Pine Street to Mill Street; AND WHEREAS the approved 2023 capital budget amount for this project is $6,409,000 which has been identified as being insufficient to meet the requirements of this project for this project as tendered; $3,011,255 of the 2022 and 2023 budgets is unfunded and has been included as part of the 2024 budget; NOW THEREFORE BE IT RESOLVED THAT Council approve cancelling Contract No. 61-ENG-2023 for Phase 2 of the Walton Street Construction project based on insufficient funds; AND BE IT FURTHER RESOLVED THAT Council authorize the splitting of the project into two phases to adjust the scope of the work to be completed over two years and authorize Staff to re-issue a revised tender to allow a portion of the work to proceed in 2024.

That the following be added after "time": That the start times as noted in By-law 60/2023 for regular meetings of Council and Committee of the Whole Meetings remain at 6:30 p.m.

NOW THEREFORE BE IT RESOLVED THAT By-law 60/2023 being A By-law to Govern the Proceedings of Council and Committee Meetings of the Corporation of the Municipality of Port Hope and Repeal By-law 49/2015 be read a first and second time; and That the start times as noted in By-law 60/2023 for regular meetings of Council and Committee of the Whole Meetings remain at 6:30 p.m.

NOW THEREFORE BE IT RESOLVED THAT By-law 65/2023 being a By-law Under the Provisions of Section 34 of the Planning Act, R.S.O., 1990, c.P.13, as Amended, to Amend Zoning By-law 20/2010, as Amended, of the Corporation of the Municipality of Port Hope, for lands described as LT 2-4 PL 24 PORT HOPE; PT LT 5 PL 24 PORT HOPE PT 1, 39R8626; PORT HOPE municipally known as 200 Ontario Street in the Municipality of Port Hope, in the County of Northumberland be read a first and second time.

NOW THEREFORE BE IT RESOLVED THAT By-law 66/2023 being a By-law to Enact Rules and Regulations Covering Construction, Operation, and Maintenance of Waterworks System(s) within the Municipality of Port Hope be read a first and second time.

NOW THEREFORE BE IT RESOLVED THAT By-law 67/2023 being a By-law to amend By-law 09/2023 being a By-law to Adopt the 2023 Municipal Budget regarding Contract 68-ENG-2023 and Contract 70-ENG-2023, Transportation Division Truck Replacement be read a first and second time.

NOW THEREFORE BE IT RESOLVED THAT By-law 68/2023 being a By-law to Appoint Candice White as Chief Administrative Officer for the Municipality of Port Hope be read a first and second time.

NOW THEREFORE BE IT RESOLVED THAT By-law 69/2023 being a By-law to Enter into an Agreement of Purchase and Sale between the Municipality of Port Hope and Elexicon Energy Inc. for lands legally described as PT LT 95-96 PL SMITH ESTATE PORT HOPE PT 1 9R1143 be read a first and second time.

NOW THEREFORE BE IT RESOLVED THAT By-laws 60/2023, 65/2023, 66/2023, 67/2023, 68/2023 and 69/2023 be read a third time, passed and that the said By-laws be signed by the Mayor and Clerk, sealed with the seal of the Corporation, and engrossed in the By-law Book.

NOW THEREFORE BE IT RESOLVED THAT By-law 70/2023 being a By-law to Confirm the Proceedings of the Council of the Corporation of the Municipality of Port Hope at is Regular Council Meeting held on November 21, 2023 be read a first, second and third time, passed and that the said By-laws be signed by the Mayor and Clerk, sealed with the seal of the Corporation, and engrossed in the By-law Book.