Council Meeting

held a closed session at 5:00 p.m. in accordance with the provisions of the Municipal Act, 2001 S.O., c.25 in order to address a matter pertaining to litigation or potential litigation, including matters before administrative tribunals, affecting the Municipality - Section 239(2)(e) and in order to receive advice that is subject to solicitor / client privilege, including communications necessary for that purpose - Section 239(2)(f) - OLT-23-000729 (65 Ward St, 36-38 Hope St and 20 Hope St)

That the verbal presentation provided by Tammie Staples, Port Hope Police Service regarding Proceeds of Crime (POC) Front-Line Policing 2023-2026 Grant be received for information.

That the Council Meeting minutes of February 13, 2024, the Special Council Meeting minutes of February 20, 2024 and the Committee of the Whole Meeting minutes of February 20, 2024 be approved as circulated.

That Consent Agenda item 10.1 be received for information.

WHEREAS Council received correspondence from the Town of Cobourg dated February 2, 2024 regarding community integration opportunities with respect to 310 Division Street; NOW THEREFORE BE IT RESOLVED THAT Council endorse the resolution by the Town of Cobourg requesting the County of Northumberland and Transition House establish an agreement with the Town of Cobourg to address the management of 310 Division Street in Cobourg; and THAT Mayor Hankivsky be directed to address Northumberland County Council with respect to the opportunity to establish a template for any further similar joint agreements for lower tier municipalities; and THAT a copy of this resolution be circulated to the County of Northumberland and all Northumberland lower-tier municipalities.

WHEREAS Council received the correspondence from the Township of Greater Madawaska dated January 22, 2024 regarding amendments to the Income Tax Act; NOW THEREFORE BE IT RESOLVED THAT Council endorse the resolution passed by the Township of Greater Madawaska in support of Bill C-310 and Amendments to Subsections 118.06 (2) and 118.07 (2) of the Income Tax Act (Tax Credit for Volunteer Firefighters); and THAT a copy of this resolution be circulated to all Northumberland municipalities, the Association of Fire Chiefs of Ontario, Philip Lawrence, MP, Northumberland-Peterborough South and the Association of Municipalities of Ontario.

WHEREAS Council received the correspondence from Prince Edward County dated January 22, 2024 regarding support to the Province to expand the life span of fire apparatus; NOW THEREFORE BE IT RESOLVED THAT Council endorse the resolution passed by the Council of Prince Edward County to support the Province to expand the life span of fire apparatus, specifically pertaining to the replacement of fire trucks due to insurance requirements; and THAT a copy of this resolution be circulated to David Piccini, Minister of Labour, Immigration, Training and Skills Development, Paul Calandra, Minister of Municipal Affairs and Housing, all Northumberland municipalities, Association of Fire Chiefs of Ontario, and the Association of Municipalities of Ontario.

WHEREAS Council considered Staff Report FS-03-24 regarding 2023 Council Expenditures; NOW THEREFORE BE IT RESOLVED THAT Council receive Report FS-03-24 regarding the 2023 Council Expenditures for information.

WHEREAS Council at the Committee of the Whole meeting held on February 20, 2024 received a staff presentation regarding the 2025 Budget; NOW THEREFORE BE IT RESOLVED THAT Council receive the presentation regarding 2025 Budget Roadmap - Introduction for information.

WHEREAS Council considered Staff Report FS-04-24 regarding Grant Funding Applied and/or Awarded Summary; NOW THEREFORE BE IT RESOLVED THAT Council receive Report FS-04-24 for information.

WHEREAS Council considered Staff Report PD-06-24 regarding Rural Rolls Program; NOW THEREFORE BE IT RESOLVED THAT Council direct staff to continue offering rural service of the Port Hope ROLLS program until the end of 2024, and THAT staff be directed to report to Council as part of the 2025 budget deliberations and to consider including ROLLS as a Common Service in the tax levy allocation review; and THAT Council authorize staff to amend the current grant application for new transit vehicles to support both a single EV vehicle and necessary charging infrastructure that would allow for the piloting of EV supported transit in Port Hope.

WHEREAS the Council of the County of Northumberland, at its meeting on January 24, 2024, considered Report 2024-11, “Port Hope Walk-in Medical Clinic Proposal”; and WHEREAS the Council of the County of Northumberland authorized County staff to investigate the feasibility to pilot a community partnership of up to one year to re-open the Port Hope Walk-in Medical Clinic and execute applicable agreements provided sufficient external financing has been secured with community partners to set-up and operate the clinic for the first year; and WHEREAS there are currently 4000 unrostered patients in Northumberland County, with ongoing challenges of Physician recruitment; NOW THEREFORE BE IT RESOLVED THAT the Council of the Municipality of Port Hope support and endorse the re-opening of the Port Hope Walk-in Medical Clinic; and FURTHER THAT a copy of this resolution be circulated to all Northumberland County Municipalities.

That leave be granted to introduce By-law 13-2024 and to dispense with the reading of the by-law by the Clerk and that the same be considered read and passed and that the Mayor and the Clerk sign the same and the Seal of the Corporation be thereto affixed.

That leave be granted to introduce By-law 14-2024 and to dispense with the reading of the by-law by the Clerk and that the same be considered read and passed and that the Mayor and the Clerk sign the same and the Seal of the Corporation be thereto affixed.

Council considered Report CS-03-24 regarding Method to Fill a Vacancy for Office of Councillor, Ward 2 at its meeting on March 5, 2024, And Whereas Council determined that the initial direction provided to Staff with respect to proceeding with Option 1A, Appointment from 2022 Municipal Election Candidates was no longer feasible; Now therefore be it resolved that Council direct staff to proceed with Option 2, being a by-election to be held in accordance with the Municipal Elections Act; and That the by-law requiring a by-election to fill the vacancy of Office of Councillor, Ward 2 as noted in Appendix D of Report CS-03-24 be passed as By-law 14/2024; and That the by-law authorizing the use of alternative voting methods (internet and telephone) in the 2024 By-election as noted in Appendix E of Report CS-03-24 be passed as By-law 16/2024; and That the 2024 Council and Committee Meeting Calendar be amended to: Move the May 28 Council Meeting to May 21; Cancel the June 4 Committee of the Whole Meeting; and Cancel the hold for the June 11 Special Council or Statutory Public Meeting; and That the Clerk be authorized and directed to undertake all actions necessary to give effect to this resolution.

That leave be granted to introduce a by-law and to dispense with the reading of the by-law by the Clerk to confirm the proceedings of the Council of the Municipality of Port Hope at its regular meeting held on March 5, 2024 and the same be considered read and passed and that the Mayor and Clerk sign the same and the Seal of the Corporation be thereto affixed.