Council Meeting

That the presentation by Angela Grogan and Denise Layne-Cardinal regarding Black History Month - "Black Excellence: A Heritage to Celebrate; a Future to Build" be received for information.

WHEREAS By-law 05/2021 and the Public Libraries Act, 1990 c.P.44 indicates that the members of the Port Hope Public Library Board shall be appointed by Council for the term of Council or until their successors are appointed; and WHEREAS when a vacancy occurs on the Board, Council must appoint a member in accordance with Section 12 of the Public Libraries Act 1990 c.P.44; and WHEREAS the selection committee has identified one (1) member successfully meeting the criteria for the appointment to the Port Hope Public Library Board; NOW THEREFORE BE IT RESOLVED THAT Gemma Sim be appointed for the remainder of the term ending 2026, or until their successor is appointed.

That the Council Meeting minutes of January 23, 2024, the Committee of the Whole Meeting minutes of January 30, 2024 and the Special Council Meeting minutes of February 6, 2024 be approved as circulated.

That Consent Agenda items 1 through 3 be received for information.

WHEREAS the Clerk of the Municipality of Port Hope received a letter of resignation from Chris Collins on January 24, 2024 pursuant to Section 260(1) of the Municipal Act; and WHEREAS pursuant to Section 262(1) of the Municipal Act, Council must declare the seat vacant at their next meeting in order to begin the process of filling the vacancy; NOW THEREFORE BE IT RESOLVED THAT the Council of the Municipality of Port Hope formally declares the seat of one Council member representing Ward 2 vacant; and FURTHER that Council directs the Clerk to bring a report regarding methods to fill the Office of Ward 2 Councillor seat in accordance with the Municipal Elections Act.

WHEREAS Council considered Report PS-05-24 regarding the Transport Canada Rail Safety Program Grant Agreement; NOW THEREFORE BE IT RESOLVED THAT Report PS-05-24 be received; and FURTHER that Council accept the funding from Transport Canada for the Railway Safety Engagement Grant for the sum of $75,000.00 and authorize staff to execute the agreement on behalf of the Municipality.

WHEREAS Council considered Staff Report CS-01-24 regarding 2024-2027 Advisory Committee Appointments - Environmental Advisory Committee and Civic Awards Advisory Committee; and WHEREAS interviews were conducted for the vacant positions on the Environmental Advisory Committee and Civic Awards Advisory Committee, in accordance with the Appointment Policy; and WHEREAS the selection committees have identified candidates that successfully meet the criteria for appointment to the Environmental Advisory Committee and Civic Awards Committee; NOW THEREFORE BE IT RESOLVED THAT the following candidates be appointed for the 2024-2027 Advisory Committee term: Environmental Advisory Committee: Andrew Oussoren Mike Goldstein Patricia Sinnott Josh Bobyk Liz Edwards Angie Morrison Civic Awards Committee: Dave Kroeger Kendra Simmons Leah Wall Kim Jaye Lou Pamenter Siobhan Kloosterhof

WHEREAS Council considered Staff Report FS-01-24 regarding Health and Safety Annual Review; NOW THEREFORE BE IT RESOLVED THAT Council adopt the revised Health and Safety Policy Statement attached hereto as Attachment 1; and FURTHER that Council approve the revised Workplace Violence, Harassment and Discrimination Policy attached hereto as Attachment 2.

WHEREAS Council considered Staff Report FS-02-24 regarding Heritage Business Improvement Area 2024 Budget; NOW THEREFORE BE IT RESOLVED THAT Council receive Staff Report FS-02-24 regarding the Heritage Business Improvement Area 2024 Budget for information.

WHEREAS Council considered Staff Report PRC-02-24 regarding 116 Royal Canadian Sea Cadet Corp Skeena Air Rifle Marksmanship Competition - By-law Exemption; NOW THEREFORE BE IT RESOLVED THAT Council approve the request for support for the 116 Royal Canadian Sea Cadet Corp Skeena - Air Rifle Marksmanship Competition on April 6, 2024 at the Town Park Recreation Centre, and for future repetitions of this event.

WHEREAS Council considered Staff Report WE-02-24 regarding Municipality of Port Hope Drinking Water System Annual and Summary Report; and WHEREAS in order to be compliant with the Safe Drinking Water Act 2002 and Ontario Regulation 170/03, Council must acknowledge the receipt of the 2023 Port Hope Drinking Water System Annual and Summary Report; NOW THEREFORE BE IT RESOLVED THAT Council receive the 2023 Drinking Water System Annual and Summary Report for information.

WHEREAS Council considered Staff Report WE-03-24 regarding Annual Performance Reports for the Port Hope Wastewater Treatment Plant and Sewage Collection System; and WHEREAS in order to be compliant with the requirements of the Environmental Compliance Approvals for the Port Hope Wastewater Treatment Plant and Sewage Collection System, the 2023 Annual Performance Reports for the Wastewater Treatment Plant and the Sewage Collection System have been prepared and will be submitted to the Peterborough District Office of the MECP, upon Council’s acknowledgment of the receipt of the Reports; NOW THEREFORE BE IT RESOLVED THAT Council receive the 2023 Annual Performance Reports for the Port Hope Wastewater Treatment Plant and Sewage Collection System for information.

That leave be granted to introduce By-laws 06-2024 to 10-2024 and to dispense with the reading of the by-laws by the Clerk and that the same be considered read and passed and that the Mayor and the Clerk sign the same and the Seal of the Corporation be thereto affixed.

That leave be granted to introduce a by-law and to dispense with the reading of the by-law by the Clerk to confirm the proceedings of the Council of the Municipality of Port Hope at its regular meeting held on February 13, 2024 and the same be considered read and passed and that the Mayor and Clerk sign the same and the Seal of the Corporation be thereto affixed.