Council Meeting

Kauling and Meghan Flindall, Northumberland County Foodbanks (Fare Share–Cobourg and Port Hope) regarding Overall Organization Challenges Going Forward be r eceived for information.

That the Council Meeting minutes of October 21, 2025; the Special Council Meeting minutes of November 4, 2025; the Committee of the Whole Meeting minutes of November 4, 2025 and the Special Council Meeting minutes of November 12, 2025 be approved as circulated.

That Consent Agenda items 1 through 8 be received for information.

That Report PS-14-25 be received; and That a by-law (Attachment 1) be presented for Council consideration to enact an updated Noise By-law related to the regulation of noise within the Municipality of Port Hope; and That Council repeal by-law 35/96 a by-law to regulate the noise within the Municipality of Port Hope, and all its amendments thereto; and That staff be directed to provide public notice in relation to the enactment of the Noise By-law through Corporate Communications; and That Council approve the proposed amendment to Schedule K of the Prescribed Fees and Services By-law; and That staff be directed to update the Prescribed Fees for Services By-law to reflect that amendment for future consideration by Council.

the Municipal Act, 2001, requires that each municipality appoint a licensed auditor to examine its financial records each fiscal year to ensure the municipality’s financial statements are accurate, compliant with accounting standards, and that public funds are managed responsibly; and Whereas the auditor’s findings are to be presented to Council for consideration independently and from an unbiased perspective, contributing to transparency and accountability in municipal financial management; and Whereas Council at the November 18, 2025 Council meeting considered the Draft 2024 Audited Financial Statements and Audit Findings Report; and Now therefore be it resolved that Council approve the Draft 2024 Audited Financial Statements attached hereto.

That Report FS-11-25 regarding the 2024 Development Charges Annual Report, and the associated Financial Statements for the calendar year ending December 31, 2024, be received for information.

That Report FS-12-25 regarding the 2024 Building Permit Fees Annual Report, and the associated Financial Statements for the calendar year ending December 31, 2024, be received for information.

That Report FS-13-25 regarding the 2024 Parkland Cash in Lieu Reserve Fund Annual Report, and the associated Financial Statement for the calendar year ending December 31, 2024, be received for information.

That Council repeal the Civic Awards Program Policy (resolution 11/2021) and replace with the newly refreshed Civic Awards Program Policy (Attachment 1); and, That Council adopt the revised Terms of Reference for the Civic Awards Advisory Committee (CAAC) as noted in Attachment 2; and That the Clerk be directed to bring forward an amendment to the Committee By-law 05/2021 to adopt the revised Terms of Reference.

at the Committee of the Whole meeting of November 4, 2025 Council considered a presentation by Sabine Matheson, StrategyCorp regarding Corporate Strategic Plan 2025-2028; Now therefore be it resolved that the presentation by Sabine Matheson, StrategyCorp be received; and That the Corporate Strategic Plan 2025-2028 be approved.

at the Committee of the Whole meeting of November 4, 2025 Council considered a presentation by George Kallonakis, Board Chair, Port Hope Police Services Board regarding Revised 2026 Police Budget; Now therefore be it resolved that Council receive the presentation from George Kallonakis, Board Chair, regarding Revised 2026 Police Budget for information.

at the Committee of the Whole meeting of November 4, 2025 Council considered Staff Report DS-16-25 regarding Additional Residential Unit Development on Private Roads; Now therefore be it resolved that Council receive Report DS-16-25 for information.

at the Committee of the Whole meeting of November 4, 2025 Council considered Staff Report FS-10-25 regarding 2025 Third Quarter (Q3) Financial Report; Now therefore be it resolved that Council receive Report FS-10-25 for information.

at the Committee of the Whole meeting of November 4, 2025 Council considered Staff Report PS-15-25 regarding Toys for Tickets; Now therefore be it resolved that Council receive Report PS-15-25 for information; and Further, that Council authorize Municipal Staff to accept new unwrapped toys, gift cards, and non-perishable food items in lieu of payment for parking tickets received from December 1st through to the December 15th, every year hence forth.

at the Committee of the Whole meeting of November 4, 2025 Council considered Staff Report WE-09-25 regarding Community Care Transportation Funding; Now therefore be it resolved that Council receive Report WE-09-25 for information; and Further, that the inclusion of $9,500 to support the rural transit route operated by Community Care Northumberland be

democracy is healthy when everyone is able to participate fully and safely and contribute to the well-being of their community; and Whereas we are witnessing the dissolution of democratic discourse and respectful debate across all levels of government and in neighbouring jurisdictions; and Whereas Ontario’s municipally elected officials are dealing with increasingly hostile, unsafe work environments facing threats and harassment; and Whereas social media platforms have exacerbated disrespectful dialogue, negative commentary, and toxic engagement which disincentivizes individuals, especially women and candidates from diverse backgrounds from running for office; and Whereas better decisions are made when democracy is respectful and constructive and the voices of diverse genders, identities, ethnicities, races, sexual orientation, ages and abilities are heard and represented around municipal council tables; and Whereas the Association of Municipalities of Ontario’s Healthy Democracy Project has identified concerning trends with fewer people voting in local elections and running for municipal office; and Whereas in 2024, female elected representatives from across Halton formed a group called H.E.R. (Halton Elected Representatives) which pledged to speak out against harassment and negativity in politics and call on elected officials to uphold the highest standards of conduct; and Whereas H.E.R. Halton has launched a campaign called Elect Respect to promote the importance of health

That leave be granted to introduce By-laws 47-2025; 48-2025 and 53-2025 and to dispense with the reading of the by-laws by the Clerk and that the same be considered read and passed and that the Mayor and the Clerk sign the same and the Seal of the Corporation be thereto affixed

That leave be granted to introduce a by-law and to dispense with the reading of the by-law by the Clerk to confirm the proceedings of the Council of the Municipality of Port Hope at its regular meeting held on November 18, 2025 and the same be considered read and passed and that the Mayor and Clerk sign the same and the Seal of the Corporation be thereto affixed.

Whereas the Municipal Act, 2001, requires that each municipality appoint a licensed auditor to examine its financial records each fiscal year to ensure the municipality’s financial statements are accurate, compliant with accounting standards, and that public funds are managed responsibly; and Whereas the auditor’s findings are to be presented to Council for consideration independently and from an unbiased perspective, contributing to transparency and accountability in municipal financial management; and Whereas Council at the November 18, 2025 Council meeting considered the Draft 2024 Audited Financial Statements and Audit Findings Report; and Now therefore be it resolved that Council approve the Draft 2024 Audited Financial Statements attached hereto.

Whereas at the Committee of the Whole meeting of November 4, 2025 Council considered a presentation by Sabine Matheson, StrategyCorp regarding Corporate Strategic Plan 2025-2028; Now therefore be it resolved that the presentation by Sabine Matheson, StrategyCorp be received; and That the Corporate Strategic Plan 2025-2028 be approved.

Whereas at the Committee of the Whole meeting of November 4, 2025 Council considered a presentation by George Kallonakis, Board Chair, Port Hope Police Services Board regarding Revised 2026 Police Budget; Now therefore be it resolved that Council receive the presentation from George Kallonakis, Board Chair, regarding Revised 2026 Police Budget for information.

Whereas at the Committee of the Whole meeting of November 4, 2025 Council considered Staff Report DS-16-25 regarding Additional Residential Unit Development on Private Roads; Now therefore be it resolved that Council receive Report DS-16-25 for information.

Whereas at the Committee of the Whole meeting of November 4, 2025 Council considered Staff Report FS-10-25 regarding 2025 Third Quarter (Q3) Financial Report; Now therefore be it resolved that Council receive Report FS-10-25 for information.

Whereas at the Committee of the Whole meeting of November 4, 2025 Council considered Staff Report PS-15-25 regarding Toys for Tickets; Now therefore be it resolved that Council receive Report PS-15-25 for information; and Further, that Council authorize Municipal Staff to accept new unwrapped toys, gift cards, and non-perishable food items in lieu of payment for parking tickets received from December 1st through to the December 15th, every year hence forth.

Whereas at the Committee of the Whole meeting of November 4, 2025 Council considered Staff Report WE-09-25 regarding Community Care Transportation Funding; Now therefore be it resolved that Council receive Report WE-09-25 for information; and Further, that the inclusion of $9,500 to support the rural transit route operated by Community Care Northumberland be

Whereas democracy is healthy when everyone is able to participate fully and safely and contribute to the well-being of their community; and Whereas we are witnessing the dissolution of democratic discourse and respectful debate across all levels of government and in neighbouring jurisdictions; and Whereas Ontario’s municipally elected officials are dealing with increasingly hostile, unsafe work environments facing threats and harassment; and Whereas social media platforms have exacerbated disrespectful dialogue, negative commentary, and toxic engagement which disincentivizes individuals, especially women and candidates from diverse backgrounds from running for office; and Whereas better decisions are made when democracy is respectful and constructive and the voices of diverse genders, identities, ethnicities, races, sexual orientation, ages and abilities are heard and represented around municipal council tables; and Whereas the Association of Municipalities of Ontario’s Healthy Democracy Project has identified concerning trends with fewer people voting in local elections and running for municipal office; and Whereas in 2024, female elected representatives from across Halton formed a group called H.E.R. (Halton Elected Representatives) which pledged to speak out against harassment and negativity in politics and call on elected officials to uphold the highest standards of conduct; and Whereas H.E.R. Halton has launched a campaign called Elect Respect to promote the importance o