Committee of the Whole

That the correspondence from the Port Hope Public Library Board correspondence to Phillip Lawrence, MP, Northumberland Clarke regarding Changes to the Canada Post Corporations Act in Bill C-15 be received; and That the Municipality of Port Hope Council endorse the Port Hope Public Library Board's correspondence; and That a copy of this resolution be circulated to the Port Hope Public Library Board, MP Phillip Lawrence, and Northumberland Municipalities.

That Council approve the municipal compensation comparator list and recommendations for a revised salary structure for Council as set out in Report LLS-02-26 and presented by Gallagher Benefit Services Group (Gallagher); and That staff be directed to prepare a by-law to give effect to the Council Remuneration recommendations for the new term of Council following the 2026 municipal election and present the by-law to Council for consideration at their meeting of February 17, 2026; and That staff be directed to revise the municipal compensation comparator list in the Compensation Administration Policy and remove reference regarding Council remuneration from the Policy.

That Council receive Report LLS-03-26 regarding the Proclamation and Flag Requests Policy; and That Council approve the Proclamation and Flag Requests Policy (Attachment 1), with an effective date of February 17, 2026; and That Council rescind the former Flag Protocol (2013_02); and That the Chief Administrative Officer (CAO), in consultation with the Clerk, be authorized to make any administrative amendments to the Policy, as deemed necessary.

That Council approve the Corporate Use of Resources for Election Purposes Policy (Attachment 1); and That the Clerk be authorized to make any administrative amendments to the Corporate Use of Resources for Election Purpose Policy, as may be deemed necessary.

That the draft Procedural By-law be amended to incorporate the following change: That Section 1.8 be reworded to, “Any use of pronouns in this by-law, shall have no significance in the interpretation and application of the terms, provisions and conditions of this By-law, such use is solely for the sake of convenience."

That the draft Procedural By-law be amended to incorporate the following change: That Section 44.3 be reworded to, “Any individual may address Council. However, for safety and support purposes, individuals under twelve (12) years of age must be accompanied by an adult.

That the draft Procedural By-law be amended to incorporate the following change: That Section 39.2 be reworded to, “Where possible, any reports prepared by staff must use a variety of evidence, be independent of any singular interest, and outline the risks and benefits of several alternatives for council to consider.

it resolved that Section 40.4 of the Draft Procedural Bylaw be amended as follows: Subsection 40.4(a) be amended by deleting all text after the first sentence, such that 40.4(a) reads: "Members may, but are not required to, provide supporting documentation when submitting a Notice of Motion." Subsections 40.4(b), 40.4(c), 40.4(d), and 40.4(e) be deleted in their entirety; Subsection 40.4(f) be renumbered as 40.4(b) and state the following: "Supporting documentation shall not include material that is defamatory, discriminatory, harassing, or disparaging, or that contravenes the Canadian Charter of Rights and Freedoms, applicable legislation, or the Municipality’s Equity, Diversity and Inclusion Strategy with Anti-Oppression Framework, as determined by the Clerk, in consultation with the Chair as necessary." Subsections 40.4(g) and 40.4(h) be deleted in their entirety

That the draft Procedural By-law include language regarding the Portfolio Chair system in accordance with Option 1 as noted in Report LLS-05-26.

That the Portfolio Chair Section be struck from the draft Procedural By-law; and That the Portfolio Chair discussion be

That Report LLS-05-26 be received; and That Council direct staff to bring forward a new Procedural By-law reflective of housekeeping amendments, legislative requirements arising from Strong Mayor powers, updates required to support hybrid meetings and electronic participation, and repeals and replaces By-law 80-2024 as noted in the draft by-law attached to this report; and That the draft Procedural By-law be presented to Council for adoption at the February 17, 2026 Council meeting.

That a by-law be presented to Council to rezone the Subject Lands municipally known as 86 John Street to two separate site-specific Downtown Commercial Zone, being ‘COM3(157)’ and COM3(158)’. Councillor Mink requested a recorded vote, which was taken as follows

That Council direct staff to approve the Waiving of Fees, in the amount of $500.00, in accordance with By-Law 71/2012 relating to the application from 116 Royal Canadian Sea Cadet Corps (RCSCC) Skeena 85th Annual Ceremonial Review.

That Report WE-01-26 regarding Garden Hill Dam Environmental Assessment be

WHEREAS municipal councils, as part of their policy making function, pass various motions, resolutions, and directions to staff throughout the term of council; and WHEREAS ensuring transparency, accountability, and timely implementation of council’s decisions is a primary responsibility of the Municipality; and WHEREAS regular updates on the status of passed motions allow Council to track progress, ensure work is completed efficiently, and inform the public of results; NOW THEREFORE BE IT RESOLVED THAT staff be directed to submit a report to Council on a quarterly basis, starting in March 2026, detailing the status of all outstanding resolutions/motions passed by Council; THAT this report include the following information for each motion: 1. The date of the meeting and the resolution number; 2. The action directed by Council; 3. The current status (e.g., In Progress, Completed, Delayed); 4. The staff lead/department responsible; and 5. The estimated completion date, or reasons for any delays; AND THAT this "Tracking Report on Outstanding Motions" be included as a standing item on the Council agenda.

food insecurity is a growing challenge affecting residents in the Municipality of Port Hope, as evidenced through recent community delegations and the experiences of local service providers; and Whereas the Municipality’s Strategic Plan identifies community well-being, equity, resilience, and collaborative partnerships as core priorities guiding Council decision-making and resource allocation; and Whereas Council has adopted a strategic priorities approach to community partnerships to better align municipal support with demonstrated community need and measurable outcomes; and Whereas the approved 2026 municipal budget includes $45,000 for Community Partnerships intended to support initiatives that advance Council’s strategic priorities; Now Therefore Be It Resolved That Council formally acknowledge food insecurity as a significant and growing concern within the Municipality of Port Hope; and Be It Further Resolved That Council direct staff to prepare and bring forward an invitation for submissions from local organizations, community groups, and service providers proposing initiatives or partnership opportunities to address food security needs for Port Hope residents; and Be It Further Resolved That the invitation for submissions be structured to allocate up to $20,000 of the 2026 Community Partnerships funding toward food security–related initiatives, subject to Council approval; and Be It Further Resolved That staff report back to Council with a summary of submissions receiv

Be it resolved that Section 40.4 of the Draft Procedural Bylaw be amended as follows: 1. Subsection 40.4(a) be amended by deleting all text after the first sentence, such that 40.4(a) reads: "Members may, but are not required to, provide supporting documentation when submitting a Notice of Motion." 2. Subsections 40.4(b), 40.4(c), 40.4(d), and 40.4(e) be deleted in their entirety; 3. Subsection 40.4(f) be renumbered as 40.4(b) and state the following: "Supporting documentation shall not include material that is defamatory, discriminatory, harassing, or disparaging, or that contravenes the Canadian Charter of Rights and Freedoms, applicable legislation, or the Municipality’s Equity, Diversity and Inclusion Strategy with Anti-Oppression Framework, as determined by the Clerk, in consultation with the Chair as necessary." 4. Subsections 40.4(g) and 40.4(h) be deleted in their entirety

That a by-law be presented to Council to rezone the Subject Lands municipally known as 86 John Street to two separate site-specific Downtown Commercial Zone, being ‘COM3(157)’ and COM3(158)’. Councillor Mink requested a recorded vote, which was taken as follows: For (5): Mayor Hankivsky, Councillor Andrews, Councillor Attridge, Councillor Holloway Wadhwani, and Deputy Mayor Pearson Against (2): Councillor Mink, and Councillor Toms

Whereas food insecurity is a growing challenge affecting residents in the Municipality of Port Hope, as evidenced through recent community delegations and the experiences of local service providers; and Whereas the Municipality’s Strategic Plan identifies community well-being, equity, resilience, and collaborative partnerships as core priorities guiding Council decision-making and resource allocation; and Whereas Council has adopted a strategic priorities approach to community partnerships to better align municipal support with demonstrated community need and measurable outcomes; and Whereas the approved 2026 municipal budget includes $45,000 for Community Partnerships intended to support initiatives that advance Council’s strategic priorities; Now Therefore Be It Resolved That Council formally acknowledge food insecurity as a significant and growing concern within the Municipality of Port Hope; and Be It Further Resolved That Council direct staff to prepare and bring forward an invitation for submissions from local organizations, community groups, and service providers proposing initiatives or partnership opportunities to address food security needs for Port Hope residents; and Be It Further Resolved That the invitation for submissions be structured to allocate up to $20,000 of the 2026 Community Partnerships funding toward food security–related initiatives, subject to Council approval; and Be It Further Resolved That staff report back to Council with a summary of submission