Committee of the Whole

That the correspondence from West Northumberland Independent regarding New Weekly Community Newspaper Coming September 3rd be r eceived for information.

correspondence has been received from the Greenwood Coalition requesting use of municipal property for the purpose of establishing a community garden; and Whereas community gardens are identified as a supporting strategy within the Municipality's Community Climate Action Plan; Therefore be it resolved that the correspondence from the Greenwood Coalition regarding the use of municipal property for a community garden be

That Memorandum 2026-02 from the Environmental Advisory Committee regarding Support for the Request to Use Municipal Land on Shuter Street for a Community Garden be r eceived for information.

That Memo 2026-03 from the Heritage Port Hope Advisory Committee regarding a Request to Amend the Existing Heritage Designation By-law No. 3054 be received; and That Council direct staff to prepare a report to amend the existing Heritage Designation By-law No. 3054 under section 30.1 of the Ontario Heritage Act, 1990 for land legally known as PT LT 10 CON 1 HOPE AS IN HPT4413 as per the following designation reports: Union Cemetery Caretakers Cottage Designation Report and Statement; and Union Cemetery Chapel Designation Report and Statement; and Union Cemetery Dead House Designation Report and Statement.

That Council receive the presentation from the Port Hope Racquet Club of June 2, 2026; and That Council approve a financial contribution in the amount of $200,000, from the Community Benefit Fund, to the Port Hope Racquet Club for the Year-Round Tennis Dome Project; and That Council direct staff to finalize the 20-year lease agreement with the Port Hope Racquet Club as per Option 1 in Report PRC-09-26.

That Report FIT-08-26 and Strategic Asset Management Policy ("SAMP"), attached as Appendix 'A' be

That Council receive Report FIT-08-26; and That Council approve the updated Strategic Asset Management Policy (“SAMP”), attached as Appendix “A” and repeal the previous Strategic Asset Management policy (Resolution 60/2019); and That Council endorse the revised Asset Management Team Terms of Reference, attached as Appendix “B”, which will form as an attachment to the Policy; and That the Chief Administrative Officer (CAO), in consultation with the Director of Finance & IT, be authorized to make any administrative amendments to the Asset Management Terms of Reference, as deemed necessary.

That Council receive Report DS-09-26 regarding Port Hope Filming Office Operations 2026-2028 for information.

That Council receive Report DS-10-26 regarding Economic Development 2025 Impact Report for information.

That a By-law be presented to Council authorizing the Mayor and Clerk to execute the Transfer Payment Agreement and any ancillary/amending documents, with His Majesty the King in right of Ontario as represented by the Minister of Infrastructure, under the Municipal Housing Infrastructure Program (MHIP) – Health and Safety Water Stream (HSWS) for the Dorset Street West Standpipe Replacement Project; and That Council approve increasing the municipal budget from $12 million to $17 million, with $9,659,016.47 funded by grants, and the remaining $7,340,984.53 be funded by water rates and Development Charges.

That Council receive Report FES-01-26; and That Council endorse the Municipal Wildland Fire Management Plan (WFMP) as noted in Attachment 1 of Report FES-01-26; and That Council support the implementation of the WFMP, including public education initiatives and the adoption of the FireSmart Canada program.

That the Report be received and the By-law (Attachment 1), be brought forward for Council consideration with an effective date to be determined by staff following the execution of the agreement with ONE JIB; That the By-law (Attachment 2), be brought forward for Council consideration with an effective date to be determined by staff following the execution of the Agency Agreement with ONE Investment; That the Investment Policy (Attachment 1, Schedule B) be approved with the same effective date as the by-law above, and that Staff update any references in the policy to reflect the Prudent Investor Standard effective date; That Council repeal By-law 35-2002 , being the previous investment policy By-law once the new by-law is approved; That the Treasurer be authorized to complete all required documentation to give effect to this approval, including but not limited to the client questionnaire; That the Mayor and Treasurer be authorized to execute the ONE JIB agreement, substantially in the form as included in Attachment 1, Appendix 1, following ONE JIB approving the municipality as a Participating Municipality of ONE JIB at meeting date September 10, 2026.

That Council approve the Naming request relating to the Jeff Lees Memorial Kinsmen Park; and That staff be directed to proceed with the renaming process for the Park.

That a By-law be presented to Council to designate the portion of Hawkins Road beginning at 580 meters north of the boundary of Dale Road and continuing north an additional 230 meters towards the Ganaraska River (the “Hawkins Road Restricted Area”) as Local Traffic Only and enter into an Agreement related to road improvements as noted on Attachment 1; That the Municipal Solicitor be authorized to take such other steps, including the registration of documents, as may be needed to give effect to the above noted by-law and agreement.

Whereas correspondence has been received from the Greenwood Coalition requesting use of municipal property for the purpose of establishing a community garden; and Whereas community gardens are identified as a supporting strategy within the Municipality's Community Climate Action Plan; Therefore be it resolved that the correspondence from the Greenwood Coalition regarding the use of municipal property for a community garden be