Council Meeting

That the presentation by Susan Jones Bouk and Gemma Sim, Library Board Members, Port Hope Public Library Board regarding Service Update be r eceived for information.

Whereas a Joint Meeting of Northumberland County Council and the seven member municipalities’ Councils will take place on November 7, 2024, regarding the issue of homelessness, for the purpose of education and training; and Whereas based on legal guidance and governance best practices, Northumberland County seeks a common Resolution adopted by each of the participating member municipalities’ Councils; Now Therefore Be It Resolved That Port Hope Council hereby authorizes Council’s participation in the November 7th Homelessness 101 Joint Meeting; and Further Be It Resolved That this Council authorizes the use of Northumberland County’s Procedural By-law #39-2023, as supplemented by the special procedures for the day, for the purpose of the November 7th meeting; and Further Be It Resolved That this Council authorizes the Northumberland County Clerk to be the presiding Clerk at the November 7th Joint Meeting; and Further Be It Resolved That this Council authorizes special procedures for the sole purpose of facilitating the Joint Meeting on November 7th, including: That the official record of the meeting shall be kept by the County Clerk; That quorum for the meeting shall be ‘50% +1’ of the total members of the participating councils (noting that County Councillors shall be counted only once, although they are members of both upper and lower tier councils); That other procedures as are necessary by the venue may be used for the purpose of the November 7th meeting.

That Council Meeting minutes of September 24, 2024, Committee of the Whole Meeting minutes of October 1, 2024, Special Council Meeting minutes of October 2, 2024, Public Meeting minutes of October 8, 2024 and Special Council Meeting minutes of October 8, 2024 be approved as circulated.

That Consent Agenda items 1 through 4 be received for information.

WHEREAS Council at the Council meeting held on October 15, 2024 considered Staff Report FS-16-24 regarding Post Retirement Benefits and Amortization; NOW THEREFORE BE IT RESOLVED THAT in accordance with Ontario's Regulation 284/09, the Staff Report from the Director, Finance regarding Post Retirement Benefits and Amortization be adopted by Council.

That Report PS-14-24 be

WHEREAS at the Committee of the Whole meeting of October 1, 2024 Council considered correspondence from the Ganaraska Region Conservation Authority regarding Northumberland County Draft Growth Management Official Plan Amendment; NOW THEREFORE BE IT RESOLVED THAT the correspondence from the Ganaraska Region Conservation Authority regarding Northumberland County Draft Growth Management Official Plan Amendment be received for information.

WHEREAS at the Committee of the Whole meeting of October 1, 2024 Council considered meeting notes of September 19, 2024 of the Northumberland Inter-Municipal Task Force on Housing and Homelessness; NOW THEREFORE BE IT RESOLVED THAT the meeting notes of September 19, 2024 of the Northumberland Inter-Municipal Task Force on Housing and Homelessness be received for information.

WHEREAS at the Committee of the Whole meeting of October 1, 2024 Council considered Staff Report CS-13-24 regarding 2024-2026 Committee of Adjustment Appointment; NOW THEREFORE BE IT RESOLVED THAT Jerry Conlin be appointed for the remainder of the 2022-2026 Committee of Adjustment term or until a successor is appointed.

WHEREAS at the Committee of the Whole meeting of October 1, 2024 Council considered Staff Report CS-14-24 regarding One Year Review of the Procedural By-law - Approach; NOW THEREFORE BE IT RESOLVED THAT Council direct staff to proceed with community engagement regarding the one-year review of the Procedural By-law to solicit feedback from members of the public; and FURTHER that Council direct staff to bring back a report on recommended amendments to the Procedural By-law for Council consideration before December 2024; and FURTHER that Council direct staff to finalize and present the final 2025 Meeting Calendar for Council’s review and approval before December 2024.

WHEREAS Committee of the Whole at their meeting held on October 1, 2024 considered Staff Report DS-23-24 regarding Extension #5 of Draft Approval Request (AG SU35) and directed staff to bring forward a draft plan condition and additional clarification language considering the subwatershed study; and WHEREAS staff added Condition #25 as noted in Attachment #3, stating “A subwatershed study is being contemplated for the Osaca area, with timing unknown. Should the subwatershed study be completed by Oct 1, 2026, the applicants shall address any issues or concerns arising out of it.”; NOW THEREFORE BE IT RESOLVED THAT Council approve the extension of the Draft Approval for Plan of Subdivision (File No. AG SU35) in Part Lot 28, Concession 5 in Osaca, for a three-year period from October 24, 2024 to October 24, 2027, subject to the updated/consolidated Draft Conditions as noted in Attachment #3.

WHEREAS at the Committee of the Whole meeting of October 1, 2024 Council considered Staff Report DS-24-24 regarding Destination Marketing Service Review 2024; NOW THEREFORE BE IT RESOLVED THAT Council receive Report DS-24-24 regarding Destination Marketing Service Review 2024 for information.

WHEREAS at the Committee of the Whole meeting of October 1, 2024 Council considered Staff Report FS-14-24 regarding Prescribed Fees for Services; NOW THEREFORE BE IT RESOLVED THAT staff be directed to post the Draft Fees and Charges schedule on the My Port Hope community engagement website, under the 2025 Budget page, for public awareness and to collect comments from the community; and FURTHER that following community engagement, that a By-law be presented to Council to approve the Prescribed Fees for Services schedules effective January 1, 2025, and repeal By-law 74-2023.

WHEREAS at the Committee of the Whole meeting of October 1, 2024 Council considered Staff Report PRC-11-24 regarding 2024 Update to the Municipal Recreation Program Subsidy Policy; NOW THEREFORE BE IT RESOLVED THAT Council repeal the Recreation Program Subsidy/Fee Assistance Policy, passed on January 20, 2015 through Resolution 02/2015; and FURTHER that Council approve the Municipal Recreation Program Subsidy Policy as attached hereto as Attachment 1.

WHEREAS the Kawartha Pine Ridge District School Board’s current busing policy does not provide busing to students within a 3.2 km radius of Port Hope High School; and WHEREAS the lack of busing requires students to seek alternate and active non-motor vehicle transportation methods; and WHEREAS the Municipality of Port Hope’s urban roads system and urban landscape (i.e. ravines and river) restricts safe active non-motor vehicle transportation methods to Port Hope High School; and WHEREAS the lack of busing and safe active non-motor vehicle transportation methods are deemed as barriers for Port Hope students to attend Port Hope High School; and WHEREAS alternatively students choose busing to schools outside of their community; and WHEREAS attending their community school will save students hundreds of hours a year commuting, enabling them to participate more in local and family activities and develop better social connections in their home community; and WHEREAS an active community school is an important part of a sustainable, vibrant, and livable community; and WHEREAS the Municipality of Port Hope offers public transit throughout its urban area; and WHEREAS the Municipality of Port Hope’s public transit system is not at capacity; NOW BE IT RESOLVED THAT Council directs staff to consult with Port Hope High School and present to Council a plan for free public transit tor Port Hope High School Students, including considerations for a public transit schedule that aligns with Port

That leave be granted to introduce By-law 61-2024 to 63-2024 and to dispense with the reading of the by-law by the Clerk and that the same be considered read and passed and that the Mayor and the Clerk sign the same and the Seal of the Corporation be thereto affixed.

That leave be granted to introduce a by-law and to dispense with the reading of the by-law by the Clerk to confirm the proceedings of the Council of the Municipality of Port Hope at its regular meeting held on October 15, 2024 and the same be considered read and passed and that the Mayor and Clerk sign the same and the Seal of the Corporation be thereto affixed.