Council Meeting

it resolved that Council move into a Closed Session at 5:30 p.m. in accordance with the provisions of the Municipal Act, 2001, S.O., c.25 in order to address a matter pertaining to litigation or potential litigation, including matters before administrative tribunals, affecting the Municipality or local board - Section 239(2)(e) and advice that is subject to solicitor / client privilege, including communications necessary for that purpose - Section 239(2)(f) - (Update on Legal Matter).

That Council receive confidential Report FS-05-25 for information.

That the presentation by Theresa Dekker, Vice President, Nuclear Growth & Sustainability, Ontario Power Generation regarding Potential for New Nuclear Generation at the Wesleyville be r eceive for information.

That the presentation by Helen Evans, Pam Buttery and Jemma Racine, PHHS Community regarding PHHS Community Survey and Workshop Findings, Recommendations and Offers be received for information.

That the presentation by Mary Brown regarding Northumberland Humane Society be received for information.

That the correspondence from Rebound Child and Youth Services regarding Request to Waive Permit Fees – 15 Cavan St. be received; and That staff be directed to reimburse the building permit fees to the requestor as requested in the correspondence; and That Council approve the use of the Municipality’s Growth Readiness Fund to finance this request.

That the rules of procedure be suspended in order to consider correspondence regarding Responsible Growth and Opposition to Elements of Bill 5.

That the Council Meeting minutes of April 15, 2025; the Special Council Meeting minutes of April 22, 2025; the Special Council Meeting minutes of May 6, 2025; the Committee of the Whole Meeting minutes of May 6, 2025 and the Special Council Meeting minutes of May 13, 2025 be approved as circulated.

That Consent Agenda items 1 through 10 be received for information.

That the following candidate be appointed by Council for the remainder of the 2022-2026 Port Hope Public Library Board term or until a successor is appointed: Jocelyn Bell That Council appoint Sherry Zwetsloot as the Port Hope and District Chamber of Commerce representative to the Civic Awards Advisory Committee for a term ending December 31, 2027.

That Council receive Report ES-08-25 regarding the Great Lakes St. Lawrence Cities Initiative (GLSLCI); That Council endorse Port Hope joining the binational coalition of more than 260 municipalities in becoming a member of the GLSLCI; and That Council support and appoint Mayor Olena Hankivsky as being the official representative of the Municipality of Port Hope to the GLSLCI.

That a by-law be presented to Council to appoint a Municipal Law Enforcement Officer (Summer Student).

Whereas Council considered Staff Report WE-05-25 regarding the Housing Enabling Core Services Transfer Payment Agreement (TPA) for the Victoria Street South Reconstruction at its Meeting on May 20, 2025; Now therefore be it resolved that Council pass a by-law to authorize staff and the Mayor to execute the required Transfer Payment Agreement; and That Council authorize staff and the Mayor to execute any supplementary documentation related to the Agreement in order to ensure its successful completion.

That Council receive Report PS-08-25 for information.

at the Committee of the Whole meeting of May 6, 2025 Council considered Answers to Rural Focus Group Questions from Delegation to Council April 22, 2025; Now therefore be it resolved that the Answers to Rural Focus Group Questions from Delegation to Council April 22, 2025 be received for information.

at the Committee of the Whole meeting of May 6, 2025 Council considered Staff Report CS-09-25 regarding Appointment of Two Youth Councillors and Amendment to the Terms of Reference; Now therefore be it resolved that the following candidates be appointed as Youth Councillors to support Port Hope Council for the term ending June 2027 or until a successor is appointed, and: Leah Ferguson Emily Mountjoy Further that the Youth Councillor Terms of Reference be amended to include reference that more than one Youth Councillor can be appointed at a time, at Council’s discretion.

at the Committee of the Whole meeting of May 6, 2025 Council considered Staff Report DS-08-25 regarding Recommendation Report - Draft Plan of Subdivision (SU01-2023) 5868 County Road 65; Now therefore be it resolved that Council approve the Draft Approval for Plan of Subdivision submitted by D.G. Biddle and Associates Limited on behalf of Hillstreet Developments Ltd. (SU01-2023), subject to the Draft Conditions of Approval to be cleared prior to the Final Plan approval and Registration of this Subdivision as attached hereto; and Be it further resolved that Staff be directed to provide the applicable Notice of Decision in accordance with the provisions of the Planning Act .

at the Committee of the Whole meeting of May 6, 2025 Council considered Staff Report ES-07-25 regarding 2024 Drinking Water Quality Management System (QMS) Management Review; Now therefore be it resolved that Council receive the 2024 Quality Management System Management Review Summary.

at the Committee of the Whole meeting of May 6, 2025 Council considered Staff Report CS-10-25 regarding Weighted Voting; Now therefore be it resolved that Council receive Staff Report CS-10-25 for information.

at the Committee of the Whole meeting of May 6, 2025 Council considered Staff Report PRC-03-25 regarding Update to the Parks, Recreation and Culture Ice Allocation Policy; Now therefore be it resolved that Council approve the revised Ice Allocation Policy attached hereto as Appendix 1.

WHEREAS the Municipality of Port Hope has not reviewed its ward boundaries or Council composition since amalgamation; and WHEREAS there are increasing community concerns regarding the current balance of representation across the wards; and WHEREAS a comprehensive and impartial review will support fair and effective representation, strengthen democratic processes, and ensure Council’s structure continues to reflect the needs of the community; and WHEREAS Watson & Associates Economists Ltd. has a proven and legally informed framework for conducting electoral structure reviews, including ward boundary reviews, council composition assessments, and an examination of the Deputy Mayor’s role, and incorporates public consultation as a core component of its methodology; NOW THEREFORE BE IT RESOLVED THAT Council direct staff to engage Watson & Associates Economists Ltd. to undertake a Ward Boundary Review and Council Composition Review, including a review of the Deputy Mayor’s role, with the objective of ensuring the Municipality’s governance structure remains representative and effective; AND THAT in accordance with the Municipality’s Procurement Policy, Council authorize a Single Source Procurement under Section 2(e), recognizing that Watson & Associates Economists Ltd. possesses unique expertise and proven legal methodology in electoral structure reviews, which is critical to achieving a fair, effective, and legally defensible outcome. AND THAT staff be directed to execute a contrac

That leave be granted to introduce By-laws 23-2025 to 27-2025 and to dispense with the reading of the by-laws by the Clerk and that the same be considered read and passed and that the Mayor and the Clerk sign the same and the Seal of the Corporation be thereto affixed.

That leave be granted to introduce a by-law and to dispense with the reading of the by-law by the Clerk to confirm the proceedings of the Council of the Municipality of Port Hope at its regular meeting held on May 20, 2025 and the same be considered read and passed and that the Mayor and Clerk sign the same and the Seal of the Corporation be thereto affixed.

Be it resolved that Council move into a Closed Session at 5:30 p.m. in accordance with the provisions of the Municipal Act, 2001, S.O., c.25 in order to address a matter pertaining to litigation or potential litigation, including matters before administrative tribunals, affecting the Municipality or local board - Section 239(2)(e) and advice that is subject to solicitor / client privilege, including communications necessary for that purpose - Section 239(2)(f) - (Update on Legal Matter).

Whereas at the Committee of the Whole meeting of May 6, 2025 Council considered Answers to Rural Focus Group Questions from Delegation to Council April 22, 2025; Now therefore be it resolved that the Answers to Rural Focus Group Questions from Delegation to Council April 22, 2025 be received for information.

Whereas at the Committee of the Whole meeting of May 6, 2025 Council considered Staff Report CS-09-25 regarding Appointment of Two Youth Councillors and Amendment to the Terms of Reference; Now therefore be it resolved that the following candidates be appointed as Youth Councillors to support Port Hope Council for the term ending June 2027 or until a successor is appointed, and:  Leah Ferguson  Emily Mountjoy Further that the Youth Councillor Terms of Reference be amended to include reference that more than one Youth Councillor can be appointed at a time, at Council’s discretion.

Whereas at the Committee of the Whole meeting of May 6, 2025 Council considered Staff Report DS-08-25 regarding Recommendation Report - Draft Plan of Subdivision (SU01-2023) 5868 County Road 65; Now therefore be it resolved that Council approve the Draft Approval for Plan of Subdivision submitted by D.G. Biddle and Associates Limited on behalf of Hillstreet Developments Ltd. (SU01-2023), subject to the Draft Conditions of Approval to be cleared prior to the Final Plan approval and Registration of this Subdivision as attached hereto; and Be it further resolved that Staff be directed to provide the applicable Notice of Decision in accordance with the provisions of the Planning Act.

Whereas at the Committee of the Whole meeting of May 6, 2025 Council considered Staff Report ES-07-25 regarding 2024 Drinking Water Quality Management System (QMS) Management Review; Now therefore be it resolved that Council receive the 2024 Quality Management System Management Review Summary.

Whereas at the Committee of the Whole meeting of May 6, 2025 Council considered Staff Report CS-10-25 regarding Weighted Voting; Now therefore be it resolved that Council receive Staff Report CS-10-25 for information.