Council Meeting

held a Closed Session at 5:30 p.m. in accordance with the provisions of the Municipal Act, 2001 S.O., c.25 in order to address a matter pertaining to litigation or potential litigation, including matters before the administrative tribunals, affecting the Municipality or local board - Section 239(2)(e) and advice that is subject to solicitor/client privilege, including communications necessary for that purpose - Section 239(2)(f) - (OLT#23-000360 - 3852 Ganaraska Road).

That Council receive the confidential update from staff and legal counsel as information and that Council confirm the confidential direction to staff.

That the presentation by Andy Thorne, Vice-President, Fuel Services Division, Cameco Corporation, regarding Annual Update be r eceived for information.

That the presentation by Rob Kempson, Artistic Director, Capitol Theatre, regarding the Season Ahead and the Successes of 2025 be r eceived for information.

That the Council Meeting minutes of November 18, 2025, the Special Council Meeting minutes of December 2, 2025, the Committee of the Whole Meeting minutes of December 2, 2025 and the Statutory Meeting minutes December 9, 2025 be approved as circulated.

That Consent Agenda items 1 through 12 be received for information.

That Report FS-17-25 be received for information.

That Report FS-18-25 be received for information.

That Report FES-01-25 be received for information.

at the Committee of the Whole meeting of December 2, 2025 Council considered Memo 2025-01 from the Environmental Advisory Committee; Now therefore be it resolved that Memo 2025-01 from the Environmental Advisory Committee regarding Support for the Inclusion of Sub Watershed Studies for Rural Hamlets in the 2026 Municipal Budget be received for information.

at the Committee of the Whole meeting of December 2, 2025 Council considered correspondence from the Ganaraska Region Conservation Authority (GRCA) regarding Proposed Regional Consolidation of Conservation Authorities, ERO Notice #025-1257; Now therefore be it resolved that the correspondence from the Ganaraska Region Conservation Authority (GRCA) be received; and That the Council of the Municipality of Port Hope endorse the actions being undertaken by the GRCA; and; That staff be directed to prepare and submit a letter of support to the Ministry of the Environment, Conservation and Parks (MECP) no later than December 22, 2025, confirming Council’s endorsement of the GRCA’s actions; and That a copy of this resolution be circulated to all Northumberland Municipalities, County of Northumberland and the GRCA.

at the Committee of the Whole meeting of December 2, 2025 Council received a presentation by Robin Dines, Chair, HBIA regarding 2026 Budget; Now therefore be it resolved that the presentation by Robin Dines, Chair, HBIA regarding 2026 Budget be received for information.

Whereas at the Committee of the Whole meeting of December 2, 2025 Council received a presentation regarding the 2026 Budget Update Process; Now therefore be it resolved that Council decrease the time period as set out in subsection 7(3) of O'Reg 530/22 to pass a resolution making an amendment to the proposed budget to 14 days; and That Council decrease the time period as set out in subsection 7(10) of O'Reg 530/22 to override the head of Council's veto of an amendment to the proposed budget to 11 days.

Whereas at the Committee of the Whole meeting of December 2, 2025 Council considered Report FS-16-25 regarding Library Request for Reserve Funds for Website; Now therefore be it resolved that Council authorize the transfer of $27,746 from the Library Reserve to fund the website development and other information technology related equipment and software upgrades.

at the Committee of the Whole meeting of December 2, 2025 Council considered Report LLS-01-25 regarding Freedom of Information Activity and Trends (2021-2025); Now therefore be it resolved that Council receive Report LLS-01-25 for information.

Whereas at the Committee of the Whole meeting of December 2, 2025 Council considered Report LLS-03-25 regarding Closed Meeting Investigation - Several Meetings; Now therefore be it resolved that Report LLS-03-25 be received for information.

at the Committee of the Whole meeting of December 2, 2025 Council considered Report LLS-04-25 regarding Administrative Monetary Penalty System; Now therefore be it resolved that Staff be directed to proceed with implementation of the Administrative Monetary Penalty System; and That Staff be directed to undertake the steps necessary to enter into an agreement with the Ministry of Transportation and Ministry of the Attorney General for the purpose of implementing an Administrative Penalty System (AMPS); and That Staff be directed to prepare and bring the following By-laws forward for consideration at a future Council meeting: By-law to adopt Administrative Monetary Penalties; and By-law to appoint a Screening Officer and Hearing Officer; and By-law to govern and control the parking of vehicles in the Municipality of Port Hope, removing those violations from the Traffic and Parking By-law 39-2008; and That the Municipal Solicitor/Director of Legal and Legislative Services be delegated authority to sign any agreements necessary for this purpose; and That the Chief Administrative Officer (CAO) be delegated authority to approve policies necessary in order to implement and operate an Administrative Monetary Penalty System.

at the Committee of the Whole meeting of December 2, 2025 Council considered Report PRC-08-25 regarding Lease Agreement with Trinity College School; Now therefore be it resolved that Council direct staff to negotiate the terms and provisions of an updated lease and user agreement between Trinity College School and the Municipality of Port Hope permitting Municipal use of Trinity College School lands, municipally known as, Parts 11, 12, 13, 14 and 15, Plan 39R 7949 for a 3-year term ending December 31, 2028 ; and That the Mayor and Clerk be authorized to execute any agreements, amendments and other documents as may be necessary to facilitate the agreement subject to the satisfaction of staff and legal counsel; and That By-law 84-2022, being the previous lease agreement with Trinity College School, be repealed once the updated lease and user agreement has been executed.

at the Committee of the Whole meeting of December 2, 2025 Council considered Report WE-10-25 regarding Transfer Station Agreement with Circular Materials Ontario; Now therefore be it resolved that the Mayor and Clerk be authorized to enter into an Agreement with Circular Materials Ontario to allow the use of the Transfer Site located at 4775 5th Line to collect recycling materials from rural residential properties; and That the Mayor and Clerk be authorized to execute any agreements, amendments and other documents as may be necessary to facilitate the agreement subject to the satisfaction of staff and legal counsel.

at the Committee of the Whole meeting of December 2, 2025 Council considered Report WE-11-25 regarding Walton Street Reconstruction Project Summary; Now therefore be it resolved that Council receive Report WE-11-25 as information.

Whereas at the Committee of the Whole meeting of December 2, 2025 Council considered Report WE-12-25 regarding Henderson Street Urbanization - Environmental Assessment and Design; Now therefore be it resolved that Council approve a budget increase of $103,225.00 (net HST) for the Henderson Street Urbanization Environmental Assessment (EA) and Design Project, to be fully funded by funds collected through the 60 Henderson Site Plan Agreement; and That Council authorize staff to issue a conditional award letter to award the additional scope in the amount of $129,150.00 (net HST) to be included as part of the future Capital Budget for Contract Administration and Inspection services related to the Urbanization of Henderson Street, conditional on the project moving to the construction phase.

That consideration of the Notice of Motion regarding Allowing Supporting Documents with Notice of Motions be

That leave be granted to introduce By-law 56-2025 to 59-2025 and to dispense with the reading of the by-laws by the Clerk and that the same be considered read and passed and that the Mayor and the Clerk sign the same and the Seal of the Corporation be thereto affixed.

That leave be granted to introduce a by-law and to dispense with the reading of the by-law by the Clerk to confirm the proceedings of the Council of the Municipality of Port Hope at its regular meeting held on December 16, 2025 and the same be considered read and passed and that the Mayor and Clerk sign the same and the Seal of the Corporation be thereto affixed.

Council held a Closed Session at 5:30 p.m. in accordance with the provisions of the Municipal Act, 2001 S.O., c.25 in order to address a matter pertaining to litigation or potential litigation, including matters before the administrative tribunals, affecting the Municipality or local board - Section 239(2)(e) and advice that is subject to solicitor/client privilege, including communications necessary for that purpose - Section 239(2)(f) - (OLT#23-000360 - 3852 Ganaraska Road).

Whereas at the Committee of the Whole meeting of December 2, 2025 Council considered Memo 2025-01 from the Environmental Advisory Committee; Now therefore be it resolved that Memo 2025-01 from the Environmental Advisory Committee regarding Support for the Inclusion of Sub Watershed Studies for Rural Hamlets in the 2026 Municipal Budget be received for information.

Whereas at the Committee of the Whole meeting of December 2, 2025 Council received a presentation by Robin Dines, Chair, HBIA regarding 2026 Budget; Now therefore be it resolved that the presentation by Robin Dines, Chair, HBIA regarding 2026 Budget be received for information.

Whereas at the Committee of the Whole meeting of December 2, 2025 Council considered Report LLS-01-25 regarding Freedom of Information Activity and Trends (2021-2025); Now therefore be it resolved that Council receive Report LLS-01-25 for information.

Whereas at the Committee of the Whole meeting of December 2, 2025 Council considered Report LLS-04-25 regarding Administrative Monetary Penalty System; Now therefore be it resolved that Staff be directed to proceed with implementation of the Administrative Monetary Penalty System; and That Staff be directed to undertake the steps necessary to enter into an agreement with the Ministry of Transportation and Ministry of the Attorney General for the purpose of implementing an Administrative Penalty System (AMPS); and That Staff be directed to prepare and bring the following By-laws forward for consideration at a future Council meeting:  By-law to adopt Administrative Monetary Penalties; and  By-law to appoint a Screening Officer and Hearing Officer; and  By-law to govern and control the parking of vehicles in the Municipality of Port Hope, removing those violations from the Traffic and Parking By-law 39-2008; and That the Municipal Solicitor/Director of Legal and Legislative Services be delegated authority to sign any agreements necessary for this purpose; and That the Chief Administrative Officer (CAO) be delegated authority to approve policies necessary in order to implement and operate an Administrative Monetary Penalty System.

Whereas at the Committee of the Whole meeting of December 2, 2025 Council considered Report WE-10-25 regarding Transfer Station Agreement with Circular Materials Ontario; Now therefore be it resolved that the Mayor and Clerk be authorized to enter into an Agreement with Circular Materials Ontario to allow the use of the Transfer Site located at 4775 5th Line to collect recycling materials from rural residential properties; and That the Mayor and Clerk be authorized to execute any agreements, amendments and other documents as may be necessary to facilitate the agreement subject to the satisfaction of staff and legal counsel.

Whereas at the Committee of the Whole meeting of December 2, 2025 Council considered Report WE-11-25 regarding Walton Street Reconstruction Project Summary; Now therefore be it resolved that Council receive Report WE-11-25 as information.