Committee of the Whole

That Council receive Report CAO-07-26 regarding the Municipality of Port Hope’s recent acquisition of 39 Pine Street for information.

That Council approve the amendment of the Registered Development Agreement for 5645 Lakeshore Road to exclude a portion of the property that was conveyed to CN Rail; and That Council authorize the Mayor and Clerk to execute the Amendment Agreement substantially in the form attached as Attachment 2 to Report DS-11-26; and That staff be authorized to take all necessary actions and execute any documents required to implement and give effect to the Amendment Agreement.

That Council reconsider the motion adopted at its May 19, 2026 meeting regarding Report DS-07-26, Housing and Additional Residential Unit Zoning By-law Amendment (File No. ZB06-2025), respecting the approval in principle of the proposed Zoning By-law Amendment and the related directions to staff.

That the recommended Motion #2 regarding Report DS-12-26, as presented, be divided such that Clause 6, respecting the proposed parking standard for Additional Residential Units, be removed from the main motion and considered separately following consideration of the remaining clauses.

Council considered Report DS-07-26 regarding the Housing and Additional Residential Unit Zoning By-law Amendment ZB06-2025 at its Committee of the Whole meeting of May 5, 2026 and Report DS-12-26 at its Meeting of July 07, 2026; 1. That staff be directed to revise Section 4.2.1.1 to include provisions in the implementing by-law that explicitly permit the establishment of new septic system(s) for ARUs where site conditions warrant and in compliance with the Ontario Building Code in Hamlet Residential One and Two (RESV1 and RESV2), Rural Residential (RESR), Estate Residential (RESE), Agricultural (A), and Rural (RU) Zones, where municipal servicing is unavailable; and 2. That staff be directed to revise 4.2.1.1 r) proposed in Report DS-07-26 to reflect the revised staff recommendation within Report DS-12-26; and, 3. That staff be directed to modify the maximum permitted height permissions for new ARUs in detached buildings to reflect the staff recommendation included within Report DS-12-26. 4. That staff be directed to replace language restricting the size of ARUs in urban residential zones with language allowing the size to be up to the maximum 90% of the primary dwelling as possible without conflicting with other definitions within the Zoning By-law; and, 5. That staff be directed to remove language preventing two ARUs from being situated in an accessory structure for Urban and Hamlet Residential Zones; and further that staff be directed to revise Section 4.2.1.1 to include a

That Clause 6 of Motion #2 in Report DS-12-26 be replaced with the following, in accordance with the recommendation in Report DS-07-26 (May 19, 2026): "That the implementing Zoning By-law establish the parking standard for Additional Residential Units such that: where fewer than two (2) parking spaces exist on a lot, one (1) additional parking space shall be required for the first Additional Residential Unit; where two (2) or more parking spaces exist on a lot, no additional parking space shall be required for the first Additional Residential Unit; and where three (3) or more parking spaces exist on a lot, no additional parking space shall be required for the second Additional Residential Unit, where permitted." And further that staff be directed to incorporate this provision into the implementing Zoning By-law.

That Council receive Report ES-10-26; and That staff be directed to finalize the Community Advisory Committee Terms of Reference and that a by-law be brought forward for Council’s consideration to formally recognize the Municipality of Port Hope as fulfilling the functions of the Community Advisory Committee (“CAC”), as defined in the 2001 Legal Agreement with Canada for the Port Hope Area Initiative (“PHAI”), and to adopt the finalized Terms of Reference. That staff be directed to convene a meeting of the Community Advisory Committee prior to August 30, 2026. That staff be directed to initiate a review of the Community Advisory Committee Terms of Reference in consultation with Council within six (6) months.

That Council endorse the first nine (9) initiatives identified in Report ES-11-26 in principle; and That staff be directed to report back to Council with a costed recommendation identifying the initiative or initiatives proposed to be funded, in whole or in part, through the donation, based on Council’s input, staff's assessment of best value for impact, and alignment with the donor's intent, for Council's consideration and approval.

That Council authorize staff to reallocate Capital project savings from the Fire Station 1 Roof Repair Project and the Phase 1- Fire Station 2 Replacement Project (Pemberton Driveway) to fund the Fire Prevention Replacement Vehicle as noted in Report FES-02-26. That Council authorize staff to enter into an agreement to purchase a replacement Fire Prevention Vehicle for Port Hope Fire and Emergency Services (PHFES).

That Council authorize staff to write off the tax arrears in the amount of $5,541.25, charging back the applicable County and school board portions, and vest in the Municipality the property identified as Lot 323, Plan 173, as shown on Schedule “A” to Report FIT-10-26.

That Item 4.8: Report FIT-11-26 re: 2025 Grant Summary and Item 4.10: Report LLS-25-26 re: Council, Committee and Public Meetings Schedule be

Northumberland County Council has directed staff to proceed with a joint procurement of financial software in partnership with member municipalities; and Whereas the joint project is limited to the procurement process, with each municipality responsible for its own implementation of the selected software; and Whereas each participating municipality will appoint one representative to take part in the joint procurement process; and Whereas County Council has approved funding for the implementation of core financial system modules at each participating municipality, including: financials, accounts payable and receivable, cash receipting, purchase orders, bank reconciliation, reporting, fixed assets, property tax, utilities, and inventory; and Whereas County funding for implementation is contingent upon the participation of all seven member municipalities; Now therefore be it resolved that the Council of the Municipality of Port Hope confirms its participation in the joint procurement initiative, with the understanding that the municipality will be responsible for additional costs, which may include: Ongoing licensing, membership, and support fees; Local staffing resources required for implementation; Optional modules or functionality beyond the core system; and Integration of the new financial system with existing municipal software. Further that this resolution be forwarded to Northumberland County Council. And further that Council authorize staff to proceed with Option 2 – Sta

That Staff Report LLS-26-26 be received for information; That Council approve proposed updated Municipal Land Surplus and Disposition Policy (Attachment 1); That Council approve proposed updated Municipal Road / Street and Road Allowance Policy (Attachment 2); That By-law Nos. 88/2008 and 104/2008 be repealed; and, That staff be directed to bring a by-law forward for Council consideration to amend the Fees & Charges by-law to include the fees as set out in the Municipal Land Surplus and Disposition Policy.

That staff be directed to undertake an appraisal on the three properties as noted in Report LLS-27-26, and report back to Council for final approval of sale and following appropriate public notice, once the appraisals have been completed and reviewed by staff; and That staff be directed to bring forward the report as soon as possible, and if possible, prior to the Lame Duck Period (Section 275 of Municipal Act, 2001) beginning.

That the Notice of Motion be amended to strike the words "Universal Declaration of the" in the third clause and to strike the words "of this declaration" in the last clause.

Whereas a tree is a living being whose physical integrity and vital needs, both above and below ground, it must be respected and protected within the municipal ecosystem, and Whereas the urban canopy and forest constitute an essential green infrastructure for adapting to climate change, reducing urban heat islands, managing stormwater runoff, and preserving biodiversity. and Now therefore be it further resolved that the Municipality of Port Hope endorse three fundamental principles of the Rights of Trees: Article 1: The Tree, a sentient living being and a source of Life, is a common good of humanity. Article 2: Life on the planet depends on the existence of the Tree. Article 3: Humankind, endowed with reason and conscience, must act with the Tree in a spirit of fraternity and solidarity. And further, that the Municipality of Port Hope commit to integrating the principles into its Port Hope Area Initiative (PHAI) negotiations and agreements, development policies, green asset management practices, and the modernization of its urban planning regulations as well as promoting education, awareness, and citizen participation to foster harmonious coexistence with nature and the protection of the tree. Mayor Hankivsky requested a recorded vote which was taken as follows

Whereas Council considered Report DS-07-26 regarding the Housing and Additional Residential Unit Zoning By-law Amendment ZB06-2025 at its Committee of the Whole meeting of May 5, 2026 and Report DS-12-26 at its Meeting of July 07, 2026; 1. That staff be directed to revise Section 4.2.1.1 to include provisions in the implementing by-law that explicitly permit the establishment of new septic system(s) for ARUs where site conditions warrant and in compliance with the Ontario Building Code in Hamlet Residential One and Two (RESV1 and RESV2), Rural Residential (RESR), Estate Residential (RESE), Agricultural (A), and Rural (RU) Zones, where municipal servicing is unavailable; and 2. That staff be directed to revise 4.2.1.1 r) proposed in Report DS-07-26 to reflect the revised staff recommendation within Report DS-12-26; and, 3. That staff be directed to modify the maximum permitted height permissions for new ARUs in detached buildings to reflect the staff recommendation included within Report DS-12-26. 4. That staff be directed to replace language restricting the size of ARUs in urban residential zones with language allowing the size to be up to the maximum 90% of the primary dwelling as possible without conflicting with other definitions within the Zoning By-law; and, 5. That staff be directed to remove language preventing two ARUs from being situated in an accessory structure for Urban and Hamlet Residential Zones; and further that staff be directed to revise Section 4.2.1.1 to i

That Clause 6 of Motion #2 in Report DS-12-26 be replaced with the following, in accordance with the recommendation in Report DS-07-26 (May 19, 2026): "That the implementing Zoning By-law establish the parking standard for Additional Residential Units such that: a. where fewer than two (2) parking spaces exist on a lot, one (1) additional parking space shall be required for the first Additional Residential Unit; b. where two (2) or more parking spaces exist on a lot, no additional parking space shall be required for the first Additional Residential Unit; and c. where three (3) or more parking spaces exist on a lot, no additional parking space shall be required for the second Additional Residential Unit, where permitted." And further that staff be directed to incorporate this provision into the implementing Zoning By-law.

Whereas Northumberland County Council has directed staff to proceed with a joint procurement of financial software in partnership with member municipalities; and Whereas the joint project is limited to the procurement process, with each municipality responsible for its own implementation of the selected software; and Whereas each participating municipality will appoint one representative to take part in the joint procurement process; and Whereas County Council has approved funding for the implementation of core financial system modules at each participating municipality, including: financials, accounts payable and receivable, cash receipting, purchase orders, bank reconciliation, reporting, fixed assets, property tax, utilities, and inventory; and Whereas County funding for implementation is contingent upon the participation of all seven member municipalities; Now therefore be it resolved that the Council of the Municipality of Port Hope confirms its participation in the joint procurement initiative, with the understanding that the municipality will be responsible for additional costs, which may include:  Ongoing licensing, membership, and support fees;  Local staffing resources required for implementation;  Optional modules or functionality beyond the core system; and  Integration of the new financial system with existing municipal software. Further that this resolution be forwarded to Northumberland County Council. And further that Council authorize staff to proceed wit