Council Meeting

That the presentation by Scott Cameron, General Manager, Historic Waste Program Management Office, CNL regarding PHAI Port Hope Project Quarterly Update be r eceived for information.

That the presentation by Dan Borowec, Jeff Edward and Scott Berry, Northumberland County regarding Northumberland County Broadband Project be r eceived for information.

That the Council Meeting minutes of January 21, 2025, the Special Council Meeting minutes of February 4, 2025 and the Committee of the Whole Meeting minutes of February 4, 2025 be approved as circulated.

That Consent Agenda items 1 through 6 be received for information.

That the 2023 Investment Summary from CIBC Private Investment Counsel be r eceived for information.

That the presentation by David Kilburn, CIBC Investment Counsellor regarding 2024 Investment Summary be r eceived for information.

That Council receive Staff Report FS-02-25 regarding the 2024 Council Expenditures for information.

That the following candidates be appointed by Council for the remainder of the 2024-2027 Environmental Advisory Committee term or until a successor is appointed: Ashley Chlebak Nathan Tedford

Whereas the Council of the Municipality of Port Hope considered the Correspondence dated January 22, 2025 regarding the Municipal Restructuring Study Report 2024-167 from the County of Northumberland; and Whereas Council acknowledges that opportunities for cost savings and service efficiencies exist between upper and lower tier municipalities in Northumberland, which require further review and consideration; Now therefore be it resolved that the Council of the Municipality of Port Hope supports, in principle, Option(b) as outlined in the Municipal Restructuring Study Report 2024-167 from the County of Northumberland; and That Council further supports that this preliminary study to consider restructuring services to eliminate duplication and/or waste be conducted by a third party consultant; and That staff be directed to work with the County of Northumberland and third party consultant to determine where efficiencies in service delivery can be identified and implemented; and That staff be directed to send a copy of this resolution to the County of Northumberland and all lower-tier member municipalities.

at the Committee of the Whole meeting of February 4, 2025 Council considered the presentation by Robin Dines, Chair, Board of Management of Heritage Business Improvement Area (HBIA) regarding 2025 Budget; Now therefore be it resolved that Council receive the presentation by Robin Dines regarding the HBIA 2025 Budget for information; and That Council approve the HBIA Budget as presented.

at the Committee of the Whole meeting of February 4, 2025 Council considered Report CAO-02-25 regarding Use of Growth Readiness Funds to Offset Additional Strategic Plan Costs; Now therefore be it resolved that Council approve the use of $24,000 from the $1 million growth readiness initiative funds to offset the additional costs of completing the Strategic Plan 2025-2028.

at the Committee of the Whole meeting of February 4, 2025 Council considered Report ES-03-25 regarding Designation of Overall Responsible Operator (ORO) and Assignment of 'Acting ORO' Policy Update; Now therefore be it resolved that Council adopt the updated Designation of Overall Responsible Operator (ORO) and Assignment of ‘Acting ORO’ Policy attached hereto as Attachment 1.

at the Committee of the Whole meeting of February 4, 2025 Council considered Report ES-04-25 regarding 2024 Municipality of Port Hope Drinking Water System Annual and Summary Report; Now therefore be it resolved that Council receive the 2024 Drinking Water System Annual and Summary Report.

at the Committee of the Whole meeting of February 4, 2025 Council considered Report PS-02-25 regarding Office of the Fire Marshal - Fire Protection Grant; Now therefore be it resolved that Report PS-02-25 be received for information.

at the Committee of the Whole meeting of February 4, 2025 Council considered Report WE-02-25 regarding Northumberland Broadband Project; Now therefore be it resolved that Council authorize the Mayor and Clerk to execute the Municipal Access Agreement (Attachment 1) with Northumberland Networks LP for the purpose of constructing and operating a broadband network in the rural area of the Municipality of Port Hope as per the terms outlined in Report WE-02-25; and further That the Mayor and Clerk be authorized to execute any amendments or other documents as may be necessary to facilitate the agreement subject to the satisfaction of municipal staff and legal counsel; and further That the County of Northumberland staff attend the February 18, 2025 Council Meeting in order to provide a delegation to Council regarding the details of the Northumberland County Broadband Project, including community engagement, timelines, and impact to residents.

That leave be granted to introduce By-law 06-2025 and to dispense with the reading of the by-law by the Clerk and that the same be considered read and passed and that the Mayor and the Clerk sign the same and the Seal of the Corporation be thereto affixed.

That leave be granted to introduce a by-law and to dispense with the reading of the by-law by the Clerk to confirm the proceedings of the Council of the Municipality of Port Hope at its regular meeting held on February 18, 2025 and the same be considered read and passed and that the Mayor and Clerk sign the same and the Seal of the Corporation be thereto affixed.

Whereas at the Committee of the Whole meeting of February 4, 2025 Council considered the presentation by Robin Dines, Chair, Board of Management of Heritage Business Improvement Area (HBIA) regarding 2025 Budget; Now therefore be it resolved that Council receive the presentation by Robin Dines regarding the HBIA 2025 Budget for information; and That Council approve the HBIA Budget as presented.

Whereas at the Committee of the Whole meeting of February 4, 2025 Council considered Report CAO-02-25 regarding Use of Growth Readiness Funds to Offset Additional Strategic Plan Costs; Now therefore be it resolved that Council approve the use of $24,000 from the $1 million growth readiness initiative funds to offset the additional costs of completing the Strategic Plan 2025-2028.

Whereas at the Committee of the Whole meeting of February 4, 2025 Council considered Report ES-03-25 regarding Designation of Overall Responsible Operator (ORO) and Assignment of 'Acting ORO' Policy Update; Now therefore be it resolved that Council adopt the updated Designation of Overall Responsible Operator (ORO) and Assignment of ‘Acting ORO’ Policy attached hereto as Attachment 1.

Whereas at the Committee of the Whole meeting of February 4, 2025 Council considered Report ES-04-25 regarding 2024 Municipality of Port Hope Drinking Water System Annual and Summary Report; Now therefore be it resolved that Council receive the 2024 Drinking Water System Annual and Summary Report.

Whereas at the Committee of the Whole meeting of February 4, 2025 Council considered Report PS-02-25 regarding Office of the Fire Marshal - Fire Protection Grant; Now therefore be it resolved that Report PS-02-25 be received for information.

Whereas at the Committee of the Whole meeting of February 4, 2025 Council considered Report WE-02-25 regarding Northumberland Broadband Project; Now therefore be it resolved that Council authorize the Mayor and Clerk to execute the Municipal Access Agreement (Attachment 1) with Northumberland Networks LP for the purpose of constructing and operating a broadband network in the rural area of the Municipality of Port Hope as per the terms outlined in Report WE-02-25; and further That the Mayor and Clerk be authorized to execute any amendments or other documents as may be necessary to facilitate the agreement subject to the satisfaction of municipal staff and legal counsel; and further That the County of Northumberland staff attend the February 18, 2025 Council Meeting in order to provide a delegation to Council regarding the details of the Northumberland County Broadband Project, including community engagement, timelines, and impact to residents. For (5): Councillor Attridge, Councillor Holloway Wadhwani, Deputy Mayor Mink, Councillor Pearson, and Councillor Toms Against (1): Councillor Andrews