Council Meeting

That the presentation by Jason Schmidt on behalf of Northumberland Pride regarding video summarizing achievements during the year be r eceived for information.

That the deputation by Stephan Horn regarding Item 10.4, Report DS-26-24 regarding Telecommunications Tower Protocol be received for information.

the Council of the Municipality of Port Hope received correspondence from the Town of Cobourg regarding Police Service Future Opportunities, Collaboration and Merger Option Considerations; and Whereas the Council of the Municipality of Port Hope believes that a strong and supported local police force is necessary to provide a more community specific approach to policing; and Whereas the County of Northumberland has reviewed the potential for amalgamated police services through their consideration of the Report – Police Services Review at the September 18, 2024 meeting, and has not taken any further action on this subject; Now Therefore Be It Resolved that the Council of the Municipality of Port Hope receives this correspondence for information and thanks the Town of Cobourg for bringing this matter forward for consideration; and Further that the Council of the Municipality of Port Hope will take no further action on the subject of amalgamation and/or expansion of policing with the Town of Cobourg and the Township of Hamilton for the remainder of this term of Council; and Further that a copy of this resolution be circulated to Northumberland County, Town of Cobourg and Township of Hamilton.

That the correspondence from the Town of Cobourg regarding Police Service Future Opportunities, Collaboration and Merger Option Considerations be received for information.

That the motion to receive correspondence from the Town of Cobourg regarding Police Service Future Opportunities, Collaboration and Merger Option Considerations for information be reconsidered.

the Council of the Municipality of Port Hope received correspondence from the Town of Cobourg regarding Police Service Future Opportunities, Collaboration and Merger Option Considerations; Now Therefore Be It Resolved that the Council of the Municipality of Port Hope receives this correspondence for information and thanks the Town of Cobourg for bringing this matter forward for consideration.

That the correspondence from Susan Layard Co-Chair, ACO Port Hope Advocacy Committee regarding Proposed Property Standards By-law be r eceived for information.

That the Council Meeting minutes of October 22, 2024, the Committee of the Whole Meeting minutes of October 22, 2024 and the Special Council Meeting minutes of October 29, 2024 be approved as circulated.

That the Consent Agenda items 9.1; 9.2; 9.3; 9.4; 9.6; 9.7; 9.8; 9.9; 9.10 and 9.11 be received for information.

That Consent Agenda item 9.5 be received for information.

That the presentation by D. Baxter, Director, Finance regarding Long-Term Debenture Plan be received for information.

WHEREAS the Municipality of Port Hope has collected development charges from property developers to cover the costs of building infrastructure and public amenities needed to support new construction projects in accordance with the Development Charges Act, 1997 for many years with regular reviews and amendments being made as required to maintain currency with Provincial Legislation changes; and WHEREAS a Public Meeting was held on October 8, 2024 to present the 2024 Development Charges Background Study and proposed Development Charges By-law and receive a presentation regarding the same; and WHEREAS comments provided by members of the public regarding the proposed content did not require further changes to the proposed Development Charges By-law; and WHEREAS the proposed Development Charges By-law has been properly advertised and Council has satisfied its obligations under the Development Charges Act, 1997 ; and NOW THEREFORE BE IT RESOLVED THAT Council determines that no further meeting related to the proposed Development Charges By-law review is required; and BE IT FURTHER RESOLVED THAT Council hereby approves the 2024 Development Charges Background Study dated May 10, 2024, as amended, September 27, 2024, including the approval of the forecast of anticipated development and the underlying capital forecast and calculations; and BE IT FURTHER RESOLVED THAT Staff are hereby authorized to include an annual amount in the Municipal Budget, as required based on anticipated and act

WHEREAS a Public Meeting was held on October 8, 2024 to present the 2024 Development Charges Background Study and proposed Development Charges By-law and receive a presentation regarding the same; and WHEREAS it is anticipated that at their meeting on November 5, 2024 Council will approve the 2024 Development Charges Background Study dated May 10, 2024, as amended, September 27, 2024, including the approval of the forecast of anticipated development and the underlying capital forecast and calculations; and WHEREAS the current Development Charges By-law and the proposed new Development Charges By-law require that an Interest Policy be adopted by Council in order to establish a financial risk management framework for determining the interest rate that can be applied to Development Charges, as permitted under sections 26.1 and 26.2 of the Development Charges Act , 1997; and WHEREAS the current Interest Policy was adopted by Resolution 60/2022, and following recent changes to legislation, an updated Interest Policy is required and recommended; NOW THEREFORE BE IT RESOLVED THAT Council hereby adopts the Interest on Development Charges Policy (Attachment 1).

WHEREAS the Municipal Act, 2001 requires that each municipality must appoint a licensed auditor to examine its financial records each fiscal year to ensure the municipality’s financial statements are accurate, compliant with accounting standards, and that public funds are managed responsibly; and WHEREAS the auditor’s findings are to be presented to Council for consideration independently and from an unbiased perspective, contributing to transparency and accountability in municipal financial management; and WHEREAS Council at the November 5, 2024 Council meeting considered the Draft 2023 Audited Financial Statements; NOW THEREFORE BE IT RESOLVED THAT Council approve the Draft 2023 Audited Financial Statements attached hereto as Attachment 1.

WHEREAS Council in Committee of the Whole dated August 6, 2024, considered Staff Report PD-19-24 regarding adopting a draft Telecommunication Tower Protocol Policy; and WHEREAS Committee of the Whole directed staff to engage with members of the public to finalize the adopted Telecommunication Tower Protocol Policy in a manner that is in keeping with relevant Federal legislation under the Radiocommunication Act; and WHEREAS following this further review, staff added a statement under Section 1 (Purpose) which states “To assist in ensuring that the process and ultimate decision-making protects the interests of the Port Hope community.” as further described in Report DS-26-24; NOW THEREFORE BE IT RESOLVED THAT Council approve the finalized Telecommunication Tower Protocol Policy as revised (Attachment 1).

That the proposed Ganaraska Region Conservation Authority Budget be

That Council receive Report WE-08-24 for information; and That the Rural ROLLS pilot project be cancelled at the end of 2024; and That the fees and charges by-law be amended to make the fee for the special student pass free.

WHEREAS at the Committee of the Whole meeting of October 22, 2024 Council received a Budget presentation from the Port Hope Public Library Board; NOW THEREFORE BE IT RESOLVED THAT the presentation by Margaret Scott, CEO / Chief Librarian regarding Port Hope Public Library Board Budget be r eceived for information; and FURTHER that the Port Hope Public Library budget be provided with a cap of 5%, 7%, and 9% and that the comparison between those budget numbers be provided for Council consideration.

WHEREAS at the Committee of the Whole meeting of October 22, 2024 Council considered Report FS-17-24 regarding Consideration of Rural LLRW, Urban LLRW and Hydro Reserve Funds Use in 2025 Budget; NOW THEREFORE BE IT RESOLVED THAT Council direct staff to consider the use of Hydro Reserve Funds as a funding source for the Walton Phase 3 reconstruction project.

WHEREAS at the Committee of the Whole meeting of October 22, 2024 Council considered Report DS-25-24 regarding Sign Variance - 20 Jocelyn Street; NOW THEREFORE BE IT RESOLVED THAT Council approve the request for a Variance to By-law No. 17/2005, being a By-law Regulating Signs in the Municipality of Port Hope, for five signs on the interior lot and three signs on the front lot of 20 Jocelyn Street.

WHEREAS at the Committee of the Whole meeting of October 22, 2024 Council considered Report PRC-13-24 regarding Location of New Port Hope Pump Park; NOW THEREFORE BE IT RESOLVED THAT Council direct staff to proceed with the installation of the Port Hope Pump Park at the Town Agricultural Park.

That leave be granted to introduce By-law 67-2024 to 68-2024 and to dispense with the reading of the by-law by the Clerk and that the same be considered read and passed and that the Mayor and the Clerk sign the same and the Seal of the Corporation be thereto affixed.

That leave be granted to introduce a by-law and to dispense with the reading of the by-law by the Clerk to confirm the proceedings of the Council of the Municipality of Port Hope at its regular meeting held on November 5, 2024 and the same be considered read and passed and that the Mayor and Clerk sign the same and the Seal of the Corporation be thereto affixed.