Committee of the Whole

That the correspondence from the Ganaraska Region Conservation Authority regarding Garden Hill Dam Class Environmental Assessment Staff report Update to GRCA Board be received for information.

Report LLS-34-26 regarding the Advisory Committees and Local Boards Initial Review and By-law be received; and That the Advisory Committees and Local Boards By-law (Attachment 1), inclusive of the Terms of Reference be presented to Council for approval; and That the standalone establishing By-law for the Port Hope Public Library Board (Attachment 3) be presented to Council for approval; and That the By-law to repeal By-law 45-2018 regarding the Heritage Incentive Grant Program (Attachment 4) be presented to Council for approval as the Heritage Incentive Grant Program is no longer active; and That the Audit Advisory Committee and Heritage Incentive Advisory Committee be dissolved; and That By-laws 05/2021, 49/2025, and 53/2025 be repealed, as they have been incorporated into the draft Advisory Committees and Local Boards By-law; and That the Advisory Committee Appointment Policy (108/2019) be repealed, as it has been incorporated into the draft Advisory Committees and Local Boards By-law; and That Council acknowledge staff’s intention to undertake a broader review of the Municipality’s advisory body framework during the 2026-2030 term of Council, including opportunities for enhanced community engagement, to further strengthen the Municipality’s approach to public participation in Advisory Committees and Local Boards By-law.

That a by-law be presented to Council to establish a Records Management Program, adopt a Records Classification and Retention Schedule, and repeal By-law No. 30/2017, as noted in Attachment 1.

That Council approve the amendment of the lease agreements authorized under By-law 63/2022 to substitute the Port Hope Heritage Foundation as lessee in place of the Architectural Conservancy Ontario Inc. – Port Hope Branch for the caretaker's cottage located at 110 Toronto Road and the chapel located at 114 Toronto Road; That an amending by-law to By-law 63/2022 to reflect the Port Hope Heritage Foundation as the lessee under the lease agreements be bought forward for Council consideration; and That Council authorize the Mayor and the Clerk to execute the required amendments to the lease agreements in a form satisfactory to the Municipal Solicitor.

That a by-law be presented to Council to rezone the Subject Lands representing the northern portion of the property municipally known as 7773 Longyear Lane to ‘A(159)’ Zone that will recognize the newer constructed dwelling unit on the subject lands as the primary dwelling unit and the original dwelling unit as an Additional Residential Unit, with applicable site-specific provisions to reflect the existing conditions; And that Council denies the request from the applicant for a reduction to the applicable planning application fees.

That Council receive Report DS-14-26 regarding the launch of the Port Hope Business Retention and Expansion and Energy & Manufacturing Supply Chain Readiness Program for information.

That Council receive Report DS-15-26 regarding the development of an Investment Facilitation Toolkit and the successful acquisition of funding through the Government of Canada's CanExport Community Investments Program for information.

That Council approve the Port Hope Tourism Strategy 2026–2031, attached as Appendix A to Report DS-16-26; and further, That Council direct staff to use the Tourism Strategy to guide tourism destination development, visitor servicing, destination marketing, partner engagement, events integration, and annual tourism work planning; and further, That staff implement Year 1 “Foundation Build” actions within approved budgets and existing resources, and report back annually on implementation progress, performance measures, partnership activity, funding opportunities, and any recommended adjustments.

That Report FES-03-2026 be received; and That a by-law (Attachment 1) be presented for Council consideration to enact an updated Fireworks By-law effective January 1, 2027; and That Council repeal Fireworks By-law 102-2008; and That Council approve the amendment to Schedule “A” of Administrative Monetary Penalty (AMP) By-law 46-2026 (Attachment 2) to include the applicable administrative penalties for contraventions of the Fireworks By-law, with such amendment to take effect on January 1, 2027, concurrent with the effective date of the approved Fireworks By-law.

That Report FES-04-26 re: Open-Air Burning By-law be

That Report FIT-16-26 re: 2027 Prescribed Fees for Services be

That Council authorize the transfer of up to $20,000 from the Library Reserve to fund the upgrades to the program room.

That Council reaffirm the Municipality's commitment to the maintenance and continual improvement of the Quality Management System (QMS) for the Port Hope Drinking Water System and authorize the Mayor and Chief Administrative Officer, as Owner representatives, and the Director of Water and Wastewater Services, as Top Management, to sign Section 3, Commitment and Endorsement, of the QMS Operational Plan (Attachment 1).

That Council adopt the updated Designation of Overall Responsible Operator (ORO) and Assignment of ‘Acting ORO’ Policy (Attachment 1).

Whereas the Municipality of Port Hope includes significant rural lands, working farms, and agricultural operations, and the rural community was identified as a distinct community of interest through the strong public input received during the Municipality’s Ward Boundary Review; and Whereas the Municipality’s adopted plans commit it to protecting agricultural lands and the long-term viability of the farming community (Official Plan, Section B6), to building a culture of resident engagement and growing capacity for cross-sectoral collaboration (Strategic Plan, Pillar 4), and to advancing sustainable agriculture, including the establishment of an agriculture working group (Community Climate Action Plan, Strategies 10 and 11); and Whereas rural and agricultural residents face distinct considerations, including private and rural road maintenance, drainage, natural heritage and naturalization, broadband access, land use and servicing, and emergency response, that benefit from a dedicated channel for input to Council; and Whereas the Rural Ontario Municipal Association recognizes the unique qualities of rural communities and the diversity of interests within rural municipalities, and advocates for strong and effective rural municipal government; and Whereas a jurisdictional scan of Ontario municipalities identified comparable municipalities, including the neighbouring Municipality of Brighton, the Municipality of North Grenville, the County of Prince Edward, and the City of North B

Whereas section 5(1) of the Municipal Act, 2001 provides that the powers of a municipality shall be exercised by its Council, and section 224 provides that it is the role of Council to develop and evaluate the policies of the municipality; And whereas section 226.2 provides that the head of Council acts as the representative of the municipality, carrying the positions Council has adopted, and section 227 provides that it is the role of officers and employees to implement Council's decisions; And whereas Council remains accountable under the Municipality's Accountability and Transparency Policy to residents for positions taken and commitments made on behalf of the Municipality; And whereas formal delegations to external organizations or other levels of government, and agreements entered into on behalf of the Municipality, should reflect Council direction; And whereas a formal delegation is defined as an official representation by the Municipality to a government, Indigenous, regulatory, association, agency, or other public body to communicate a position of Council or authorized by the Municipality, advocate for an issue, seek a decision or resources, provide input, or advance the Municipality’s interests; Now therefore be it resolved that Council direct the CAO to develop, for Council’s consideration no later than Q2 2027, a policy and any necessary amendments to the Delegation of Authority By-law, providing that advance Council approval be obtained before: making a formal del

That Council reconsider its resolution on May 18, 2023, respecting the CAO performance evaluation process, which selected CAMA model as the preferred CAO performance evaluation model and directed Mayor, Deputy Mayor, and Councillor Andrews and staff to formalize the evaluation process.

1. The Report LLS-34-26 regarding the Advisory Committees and Local Boards Initial Review and By-law be received; and 2. That the Advisory Committees and Local Boards By-law (Attachment 1), inclusive of the Terms of Reference be presented to Council for approval; and 3. That the standalone establishing By-law for the Port Hope Public Library Board (Attachment 3) be presented to Council for approval; and 4. That the By-law to repeal By-law 45-2018 regarding the Heritage Incentive Grant Program (Attachment 4) be presented to Council for approval as the Heritage Incentive Grant Program is no longer active; and 5. That the Audit Advisory Committee and Heritage Incentive Advisory Committee be dissolved; and 6. That By-laws 05/2021, 49/2025, and 53/2025 be repealed, as they have been incorporated into the draft Advisory Committees and Local Boards By-law; and 7. That the Advisory Committee Appointment Policy (108/2019) be repealed, as it has been incorporated into the draft Advisory Committees and Local Boards By-law; and 8. That Council acknowledge staff’s intention to undertake a broader review of the Municipality’s advisory body framework during the 2026-2030 term of Council, including opportunities for enhanced community engagement, to further strengthen the Municipality’s approach to public participation in Advisory Committees and Local Boards By-law.

1. That a by-law be presented to Council to rezone the Subject Lands representing the northern portion of the property municipally known as 7773 Longyear Lane to ‘A(159)’ Zone that will recognize the newer constructed dwelling unit on the subject lands as the primary dwelling unit and the original dwelling unit as an Additional Residential Unit, with applicable site-specific provisions to reflect the existing conditions; 2. And that Council denies the request from the applicant for a reduction to the applicable planning application fees.

That Council reconsider its resolution on May 18, 2023, respecting the CAO performance evaluation process, which selected CAMA model as the preferred CAO performance evaluation model and directed Mayor, Deputy Mayor, and Councillor Andrews and staff to formalize the evaluation process. For (4): Councillor Attridge, Councillor Holloway Wadhwani, Councillor Mink, and Councillor Toms Against (3): Mayor Hankivsky, Councillor Andrews, and Deputy Mayor Pearson