Council Meeting

held a closed session at 5:00 p.m. in accordance with the provisions of the Municipal Act, 2001 S.O., c.25 in order to address a matter pertaining to a proposed or pending acquisition or disposition of land by the municipality or local board - Section 239(2)(c) - (Potential acquisition of land); litigation or potential litigation, including matters before the administrative tribunals, affecting the Municipality or local board - Section 239(2)(e) and advice that is subject to solicitor/client privilege, including communications necessary for that purpose - Section 239(2)(f) - (OLT-23-000729 - 65 Ward Street, 36-38 Hope Street and 20 Hope Street and OLT-26-000098 - 2 Fox Rd).

That Council receive the confidential update from staff and legal counsel as information; and That Council confirm the confidential direction provided to staff.

That the presentation by Richard Yoshida regarding Garden Hill Subdivision, 3852 Ganaraska Road (OLT-23-000360) be received for information.

That the presentation by Faye More, Chair, Port Hope Community Health Concerns Committee, regarding Nuclear Issues in Port Hope: Concerns, Questions and Request be received for information.

That the presentation by Scott Cameron, General Manager, Historic Waste Program Management Office, Canadian Nuclear Laboratories (CNL) regarding Quarterly Update on the Port Hope Area Initiative be received for information.

That the Council Meeting minutes of January 20, 2026; the Special Council Meeting minutes of January 27, 2026; Special Council Meeting minutes of February 2, 2026; Special Council Meeting minutes of February 3, 2026; Committee of the Whole Meeting minutes of February 3, 2026 and Statutory Public Meeting minutes of February 10, 2026 be approved as circulated.

That Consent Agenda items 1 through 14 be received for information.

That Council direct staff to continue advancing the Ward Boundary Review in accordance with Council’s existing direction and Option 1 as noted in Report LLS-06-26. Councillor Andrews requested a recorded a vote, which was taken as follows

That Council direct staff to continue advancing the Ward Boundary Review in accordance with Council's existing direction and Option 2 as noted in Report LLS-02-26; and That should Council approve changes to the ward system arising from the review, staff be directed to bring forward a budget item for Council's consideration to undertake a population review within 24 months of 2026 Council term, once updated growth forecasts become available. Councillor Andrews requested a recorded vote, which was taken as follows

That section 4.2 of the proposed EDI Policy be updated to delete existing text and replaced with: "The EDI Strategy and Framework shall be applied while developing or revising policies, procedures, practices, programs, projects, plans, services, events, by-laws, budgets and recommendations to Council and Committees. To operationalize this approach, the Corporation's staff report template and Council-proposed motions shall be updated to include a standing section summarizing the considerations identified through application of the 10 Guiding Questions for Policy, Plans, Programs, Reports, Motions and Services as set out on pages 34 and 35 of the EDI Strategy and Framework approved by Council per Resolution 18-2026, addressing each question as applicable to the subject matter of the report."

That Report LLS-07-26 be

That the following candidates be presented to Council for appointment for the remainder of the 2024 – 2027 Heritage Port Hope Advisory Committee term or until a successor is appointed: Aaron Miedema Lyndsey Sneddon

at the Committee of the Whole meeting of February 3, 2026 Council considered correspondence from the Port Hope Public Library Board to Philip Lawrence, MP, Northumberland Clarke regarding Changes to the Canada Post Corporations Act in Bill C-15; Now therefore be it resolved that the correspondence from the Port Hope Public Library Board correspondence to Phillip Lawrence, MP, Northumberland Clarke regarding Changes to the Canada Post Corporations Act in Bill C-15 be received; and Further, that the Municipality of Port Hope Council endorse the Port Hope Public Library Board's correspondence; and Further, that a copy of this resolution be circulated to the Port Hope Public Library Board, MP Phillip Lawrence, and Northumberland Municipalities.

at the Committee of the Whole meeting of February 3, 2026 Council considered a presentation by Jane Mizanski, Vice President, Compensation Practice, Gallagher Benefits Services and Report LLS-02-26 regarding Council Remuneration Results and Recommendations; Now therefore be it resolved that Council approve the municipal compensation comparator list and recommendations for a revised salary structure for Council as set out in Report LLS-02-26 and presented by Gallagher Benefit Services Group (Gallagher); and Further, that staff be directed to prepare a by-law to give effect to the Council Remuneration recommendations for the new term of Council following the 2026 municipal election and present the by-law to Council for consideration at their meeting of February 17, 2026; and Further, that staff be directed to revise the municipal compensation comparator list in the Compensation Administration Policy and remove reference regarding Council remuneration from the Policy.

Whereas at the Committee of the Whole meeting of February 3, 2026 Council considered Report LLS-03-26 regarding Proclamation and Flag Requests Policy; Now therefore be it resolved that Council receive Report LLS-03-26 regarding the Proclamation and Flag Requests Policy; and Further, that Council approve the Proclamation and Flag Requests Policy (Attachment 1), with an effective date of February 17, 2026; and That Council rescind the former Flag Protocol (2013_02); and That the Chief Administrative Officer (CAO), in consultation with the Clerk, be authorized to make any administrative amendments to the Policy, as deemed necessary.

Whereas at the Committee of the Whole meeting of February 3, 2026 Council considered Report LLS-04-26 regarding Corporate Use of Resources for Election Purposes Policy; Now therefore be it resolved that Council approve the Corporate Use of Resources for Election Purposes Policy as attached hereto as Attachment 1; and That the Clerk be authorized to make any administrative amendments to the Corporate Use of Resources for Election Purposes Policy, as may be deemed necessary.

at the Committee of the Whole meeting of February 3, 2026 Council considered Report LLS-05-26 regarding Procedural By-law Update; Now therefore be it resolved that Report LLS-05-26 be received; and That the Portfolio Chair discussion be

at the Committee of the Whole meeting of February 3, 2026 Council considered Report PRC-02-26 regarding Request for Waiving of Fees by 116 Royal Canadian Sea Cadet Corps (Skeena); Now therefore be it resolved t hat Council direct staff to approve the Waiving of Fees, in the amount of $500.00, in accordance with By-Law 71/2012 relating to the application from 116 Royal Canadian Sea Cadet Corps (RCSCC) Skeena 85th Annual Ceremonial Review.

at the Committee of the Whole meeting of February 3, 2026 Council considered Report WE-01-26 regarding Garden Hill Dam Environmental Assessment; Now therefore be it resolved that Report WE-01-26 regarding Garden Hill Dam Environmental Assessment be

Whereas municipal councils, as part of their policy making function, pass various motions, resolutions, and directions to staff throughout the term of council; and Whereas ensuring transparency, accountability, and timely implementation of council’s decisions is a primary responsibility of the Municipality; and Whereas regular updates on the status of passed motions allow Council to track progress, ensure work is completed efficiently, and inform the public of results; Now therefore be it resolved that staff be directed to submit a report to Council on a quarterly basis, starting in March 2026, detailing the status of all outstanding resolutions/motions passed by Council; That this report include the following information for each motion: 1. The date of the meeting and the resolution number; 2. The action directed by Council; 3. The current status (e.g., In Progress, Completed, Delayed); 4. The staff lead/department responsible; and 5. The estimated completion date, or reasons for any delays; and that this "Tracking Report on Outstanding Motions" be included as a standing item on the Council agenda.

food insecurity is a growing challenge affecting residents in the Municipality of Port Hope, as evidenced through recent community delegations and the experiences of local service providers; and Whereas the Municipality’s Strategic Plan identifies community well-being, equity, resilience, and collaborative partnerships as core priorities guiding Council decision-making and resource allocation; Now Therefore Be It Resolved That Council formally acknowledges food insecurity as a significant and growing concern across Northumberland County and within the Municipality of Port Hope; and That Council direct staff to provide a one-time donation of $20,000 to the Northumberland Fare Share Food Bank in support of its Port Hope operation, to be drawn from municipal reserves and paid within 30 days of this resolution; and That staff review municipal facilities, in partnership with Northumberland Fare Share Food Bank, and report back to Council within 30 days of this resolution, which facilities were reviewed and the justification behind the feasibility of each reviewed facility towards being used by or shared with the Northumberland Fare Share Food Bank; and That this resolution be sent to all Northumberland County municipalities requesting similar considerations towards improving food security.

That leave be granted to introduce By-laws 07-2026; 08-2026 and to dispense with the reading of the by-laws by the Clerk and that the same be considered read and passed and that the Mayor and the Clerk sign the same and the Seal of the Corporation be thereto affixed.

That leave be granted to introduce By-laws 09-2026 and to dispense with the reading of the by-laws by the Clerk and that the same be considered read and passed and that the Mayor and the Clerk sign the same and the Seal of the Corporation be thereto affixed.

That leave be granted to introduce a by-law and to dispense with the reading of the by-law by the Clerk to confirm the proceedings of the Council of the Municipality of Port Hope at its regular meeting held on February 17, 2026 and the same be considered read and passed and that the Mayor and Clerk sign the same and the Seal of the Corporation be thereto affixed.

Council held a closed session at 5:00 p.m. in accordance with the provisions of the Municipal Act, 2001 S.O., c.25 in order to address a matter pertaining to a proposed or pending acquisition or disposition of land by the municipality or local board - Section 239(2)(c) - (Potential acquisition of land); litigation or potential litigation, including matters before the administrative tribunals, affecting the Municipality or local board - Section 239(2)(e) and advice that is subject to solicitor/client privilege, including communications necessary for that purpose - Section 239(2)(f) - (OLT-23-000729 - 65 Ward Street, 36-38 Hope Street and 20 Hope Street and OLT-26-000098 - 2 Fox Rd).

That Council direct staff to continue advancing the Ward Boundary Review in accordance with Council’s existing direction and Option 1 as noted in Report LLS-06-26. Councillor Andrews requested a recorded a vote, which was taken as follows: For (2): Councillor Attridge, and Councillor Holloway Wadhwani Against (5): Mayor Hankivsky, Councillor Andrews, Councillor Mink, Deputy Mayor Pearson, and Councillor Toms

Whereas at the Committee of the Whole meeting of February 3, 2026 Council considered correspondence from the Port Hope Public Library Board to Philip Lawrence, MP, Northumberland Clarke regarding Changes to the Canada Post Corporations Act in Bill C-15; Now therefore be it resolved that the correspondence from the Port Hope Public Library Board correspondence to Phillip Lawrence, MP, Northumberland Clarke regarding Changes to the Canada Post Corporations Act in Bill C-15 be received; and Further, that the Municipality of Port Hope Council endorse the Port Hope Public Library Board's correspondence; and Further, that a copy of this resolution be circulated to the Port Hope Public Library Board, MP Phillip Lawrence, and Northumberland Municipalities.

Whereas at the Committee of the Whole meeting of February 3, 2026 Council considered a presentation by Jane Mizanski, Vice President, Compensation Practice, Gallagher Benefits Services and Report LLS-02- 26 regarding Council Remuneration Results and Recommendations; Now therefore be it resolved that Council approve the municipal compensation comparator list and recommendations for a revised salary structure for Council as set out in Report LLS-02-26 and presented by Gallagher Benefit Services Group (Gallagher); and Further, that staff be directed to prepare a by-law to give effect to the Council Remuneration recommendations for the new term of Council following the 2026 municipal election and present the by-law to Council for consideration at their meeting of February 17, 2026; and Further, that staff be directed to revise the municipal compensation comparator list in the Compensation Administration Policy and remove reference regarding Council remuneration from the Policy.

Whereas at the Committee of the Whole meeting of February 3, 2026 Council considered Report LLS-05-26 regarding Procedural By-law Update; Now therefore be it resolved that Report LLS-05-26 be received; and That the Portfolio Chair discussion be

Whereas at the Committee of the Whole meeting of February 3, 2026 Council considered Report PRC-02-26 regarding Request for Waiving of Fees by 116 Royal Canadian Sea Cadet Corps (Skeena); Now therefore be it resolved that Council direct staff to approve the Waiving of Fees, in the amount of $500.00, in accordance with By-Law 71/2012 relating to the application from 116 Royal Canadian Sea Cadet Corps (RCSCC) Skeena 85th Annual Ceremonial Review.

Whereas at the Committee of the Whole meeting of February 3, 2026 Council considered Report WE-01-26 regarding Garden Hill Dam Environmental Assessment; Now therefore be it resolved that Report WE-01-26 regarding Garden Hill Dam Environmental Assessment be

Whereas food insecurity is a growing challenge affecting residents in the Municipality of Port Hope, as evidenced through recent community delegations and the experiences of local service providers; and Whereas the Municipality’s Strategic Plan identifies community well-being, equity, resilience, and collaborative partnerships as core priorities guiding Council decision-making and resource allocation; Now Therefore Be It Resolved That Council formally acknowledges food insecurity as a significant and growing concern across Northumberland County and within the Municipality of Port Hope; and That Council direct staff to provide a one-time donation of $20,000 to the Northumberland Fare Share Food Bank in support of its Port Hope operation, to be drawn from municipal reserves and paid within 30 days of this resolution; and That staff review municipal facilities, in partnership with Northumberland Fare Share Food Bank, and report back to Council within 30 days of this resolution, which facilities were reviewed and the justification behind the feasibility of each reviewed facility towards being used by or shared with the Northumberland Fare Share Food Bank; and That this resolution be sent to all Northumberland County municipalities requesting similar considerations towards improving food security.